Job Description

• Handle calls, emails, and mail, routing them appropriately.
• Maintain travel schedules, calendars, and coordinate domestic/international travel.
• Process visas and travel reimbursements.
• Draft meeting minutes, reports, and other necessary documents.
• Support annual meeting logistics if needed.
• Help promote exchange and resident scholar programs.
• Maintain relationships with urology programs and manage sites for exchange programs.
• Coordinate travel logistics and ensure adherence to budgets.
• Oversee surveys and process reimbursements for participants.
• Draft invitations and thank you letters for faculty and international societies.
• Coordinate travel for leadership and faculty, both domestic and international.
• Assist with international meeting logistics and post-event follow-up.
• Arrange exhibit booths for international partners.
• Manage the group membership process for international organizations.
• Collaborate with member engagement teams to tailor communications.
• Assist with various departmental projects as needed.

Requirements of the International Programs Administrative Specialist:

• Bachelor’s Degree preferred.
• 2-4 years of administrative support experience preferred.
• Strong communication skills (written and oral).
• Attention to detail and ability to work independently.
• Advanced computer skills (Microsoft Outlook, Word, Excel, PowerPoint).
• Ability to manage a high volume of work and meet deadlines.
• Interest in global cultures and international travel logistics.