Full-time
Finance & Bookkeeping Associate
Posted on 18 September 26 by Virtual Work World
- $1300 - $1500 per Month
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Job Description
Role: Finance & Bookkeeping Associate
Contract: Full-time Remote Contractor (160 hours monthly)
Business Hours: Monday through Friday, flexible within 5 AM EST – 8 PM EST
Rate: $1,300 - $1,500 USD monthly
Availability to Start: Immediately
Client's Profile
The company is a US-based Asian-American family business established in the 1970s to make Asian foods more accessible and elevate the experience of enjoying Asian cuisine. They currently offer a range of premium-quality snacks, sauces, and other packaged goods that are crafted using only the finest ingredients and innovative production methods. Their incredible products are found online or in Publix, Wegmans or Hy-vee. Their team is dedicated to creating community and inclusivity through their products and brand. Join them as they continue to share the rich flavors and traditions of Asian cuisine.
What You'll do
As a Finance & Bookkeeping Associate, you will serve as the primary financial and operational anchor for the client. This role goes beyond transactional bookkeeping and requires an analytical, self-driven professional who can proactively manage financial tracking, analyze cash flow trends, monitor inventory and logistics costs, and deliver actionable insights for management decision-making. You will manage Accounts Payable (AP), Accounts Receivable (AR), bank reconciliations, and vendor/supplier invoicing while maintaining accurate financial records and identifying cost variances and operational efficiencies across CPG sales channels. Your responsibilities will include:
- Full-Cycle Bookkeeping & Transaction Management (40%)
- Maintain precise, accurate financial records in QuickBooks Online by properly recording and categorizing all income, expenses, invoices, and receipts.
- Process supplier and vendor invoices, verify charges for accuracy, resolve pricing discrepancies, and coordinate timely payments.
- Generate and issue client/customer invoices promptly, monitor AR aging, record incoming payments, and proactively follow up on overdue accounts.
- Track, manage, and properly categorize business expenses, ensuring complete documentation for all employee reimbursement reports.
- Financial Analysis, Budgeting & Cash Flow (30%)
- Manage bank and credit card accounts, reconcile statements, monitor balances, and execute necessary fund transfers.
- Prepare accurate monthly, quarterly, and annual financial statements (income statements, balance sheets, cash flow statements) and custom management reports to support strategic decision-making.
- Assist in building and maintaining company budgets, actively monitoring variances and recommending adjustments.
- Analyze financial trends and data to deliver actionable insights that support cash flow management and future forecasting efforts.
- Supply Chain, Logistics & Vendor Relations (20%)
- Apply CPG and supply chain knowledge to support inventory management, freight tracking, and logistics-related expense allocation.
- Maintain structured electronic vendor records and foster positive, professional relationships with key suppliers and logistics partners.
- Audit incoming freight and supplier invoices against inventory movements to ensure accurate cost records.
- Communication & Administrative Oversight (10%)
- Maintain clear, effective written and verbal communication with internal leadership, vendors, and clients regarding financial inquiries.
- Identify, investigate, and resolve financial discrepancies or operational bottlenecks as they arise.
- Maintain organized, secure electronic files in Google Workspace/Excel to ensure seamless document retrieval and audit readiness.
What You Should Have
Must-Haves:
- At least 3+ years of hands-on Bookkeeping & Financial Experience with a proven track record managing Full-cycle AP/AR, bank reconciliations, and General Ledger maintenance for U.S.-based businesses.
- At least one year of experience in a global remote setup with a company based in North America.
- Background in Logistics and Consumer Goods to contribute effectively to supply chain and inventory management.
- Demonstrated ability to look beyond data entry, analyze cash flow, track budget variances, and present actionable financial insights to leadership.
- Mastery of QuickBooks Online for full-cycle transaction management, reconciliations, and financial reporting.
- Advanced proficiency in Microsoft Excel (VLOOKUPs, pivot tables, variance analysis) and Google Workspace (Docs, Sheets, Drive).
- Exceptional written English skills for effective collaboration with leadership, vendors, and freight partners.
- Technology Specifications:
- Minimum 100 Mbps Internet Speed
- Windows 11 or macOS 15 Sequoia
- Minimum Intel i5 8th gen with 8GB RAM or Apple M1 chip with 8GB RAM
- Webcam and Headset
- Designated Office Space in your Home
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- Direct familiarity with retail deduction processing, inventory costing, or Amazon/e-commerce marketplace accounting.
- Personal passion or affinity for Asian cuisine, culture, and specialty food products.
Who You Are
We are hoping you are someone who:
- Looks beyond routine data entry to identify cash flow trends, budget variances, and cost-saving opportunities, bringing actionable insights to leadership.
- Demonstrates exceptional precision in financial record-keeping, reconciliations, and expense categorization to protect data integrity.
- Identifies operational bottlenecks, billing discrepancies, or missing invoices early and takes full ownership to resolve issues independently.
- Communicates complex financial updates clearly, professionally, and empathetically with vendors, suppliers, and internal team members.
- Upholds strict ethical standards when managing sensitive corporate financial data and maintains discretion across all tasks.
- Manages time efficiently in an asynchronous remote setup and takes ownership of month-end deliverables without needing constant oversight.