Job Description

• Reconciling Accounts:
  • Handle complex, monthly reconciliation of bank statements, general ledgers, and accounts payable/receivable (AP/AR). 
  • Systematically match internal financial records with bank and credit card statements to guarantee absolute accuracy. 
  • Ensure financial integrity by continuously comparing internal financial records (general ledger) against external source documents (bank statements, vendor invoices) and auditing/resolving any discovered discrepancies.
• Accounts Payable/Receivable (AP/AR) & Oversight: 
  • Manage money owed to vendors (AP) and diligently track incoming payments due from tenants (AR). 
  • Oversee the in-house bookkeeper on the transactional side (processing invoices, posting payments) by reviewing aging reports, approving payments over a certain threshold, and ensuring workflow accuracy.
• Financial Reporting & Variance Analysis: 
  • Generate comprehensive monthly property-level financial reports, including profit & loss statements, cash flow statements, and balance sheets. 
  • Compare actual performance against budgeted targets and provide detailed, clear explanations for any numbers that deviate from expectations. 
  • Provide high-level financial oversight of all entries to catch errors, reviewing transactions thoroughly, and preparing timely financial statements for management review. 
  • Execute deep-dive trend analysis to monitor fiscal changes (e.g., analyzing why a specific expense category was 10% higher than the month prior, etc.).
• Real Estate Specific Accounting, Payroll, & Compliance: 
  • Specialized Real Estate Accounting: Apply industry-specific accounting practices, explicitly handling security deposit liabilities, capital improvements, property depreciation, and related items. 
  • Administer and process company payroll securely and accurately. 
  • Assist with annual 1099 filings for contractors, prepare detailed documentation, and provide clean financial data for external tax preparation while ensuring strict compliance with all financial policies.

• At least four years of dedicated professional Accounting or Corporate Bookkeeping experience. 
• At least two years of experience working in a global remote or virtual environment for a company based in North America. 
• Prior experience dealing specifically within Real Estate Accounting (knowledge of security deposit liabilities, capital improvements, depreciation, etc.). 
• Highly proficient in QuickBooks (Online or Desktop) to run multi-account, clean company files. 
• Exceptional written and verbal English communication skills, confident when clarifying anomalies with stakeholders or compiling external emails.
• Solid track record of processing financial details with absolute discretion and strict operational integrity.
• Strong, independent file management skills and comfortable managing full compliance workflows without requiring intensive micromanagement.
• Technology Specifications:
  • Minimum 100 Mbps Internet Speed 
  • Windows 11 or macOS 15 Sequoia 
  • Minimum Intel i5 8th gen 8GB of RAM or Apple M1 chip 8GB of RAM 
  • Webcam and Headset 
  • Designated Office Space in your home

• Associate degree in accounting or finance, or equivalent experience. 
• Active functional familiarity with Property Management accounting platforms such as AppFolio or Buildium. 
• Prior direct payroll processing experience.

• Thinks clearly and critically, and is excellent at catching ledger errors, parsing complex variance trends, and troubleshooting reconciliation mismatches. 
• Has the capabilities to independently create, formalize, and optimize standard operating procedures (SOPs) rather than just running existing templates. 
• Exercises excellent professional judgment and handles multi-property balances, vendor payments, and sensitive contractor records with absolute confidentiality.