Job Description

• Accounts Payable & Receivable Support
  •  Oversee the end-to-end lifecycle of vendor invoices, purchase orders, and payment requests.
  • Thoroughly verify all incoming documents for pricing, tax compliance, and coding accuracy before entering them into the system.
  • Maintain a disciplined turnaround for all standard invoice processing to ensure reliable vendor relationships and timely payments.
• Procurement & Vendor Finance Administration
  • Partner with the procurement team to validate that all supplier invoices align strictly with contracted pricing, shipping terms, and delivery confirmations.
  • Continuously track Cost of Goods Sold (COGS) data across various product categories to identify and report pricing variances or margin risks to leadership.
  • Actively investigate any mismatches between invoices, POs, and receiving documents, escalating issues immediately for resolution.
• Data Integrity & Audit Compliance
  • Ensure the master vendor database and financial records are maintained accurately.
  • Execute a precise Purchase Order-to-Invoice matching process to prevent overpayments or billing errors.
  • Maintain a clean, organized, and secure digital filing system, ensuring every invoice, receipt, and payment confirmation is easily retrievable for financial audits.

• Must have a minimum of at least 2 years of experience in a Finance Administration, Bookkeeping, or Accounting Support role.
• At least one year of experience working remotely with clients or companies based in the US, UK, Canada, and/or Australia, demonstrating the ability to adapt to international business practices.
• Strong Microsoft Excel skills, including pivot tables, VLOOKUP, and data formatting.
• Strong familiarity with CRMs like Zoho and accounting software like QuickBooks.
• Proficient in using Google Workspace or Microsoft Office Suite.
• Experience with business intelligence tools such as Power BI or Tableau.
• Exceptional attention to detail and accuracy in a high-volume transaction environment.
• High attention to detail and accuracy in processing large volumes of financial transactions.
• Ability to manage multiple deadlines and thrive in a structured, remote work environment.
• Technology Specifications:
  • Minimum 80 Mbps Internet Speed
  • Windows 11 or MacOS 15 Sequoia
  • Minimum Intel i5 8th gen with 8GB RAM or Apple M1 chip with 8GB RAM
  • Webcam and Headset
  • Designated Office Space in your home

• Bookkeeping or accounting certification is an advantage (e.g., QuickBooks, AAT, or equivalent).

• Exercises absolute discretion and accuracy when handling sensitive vendor or company financial data.
• Takes a proactive approach, identifying the root cause of discrepancies rather than simply entering data.
• Thrives in a structured environment with strict deadlines, including payment cycles and month-end close.
• Learns new ERP or medical procurement systems quickly and adapts with ease.