Job Description

• Inbox& Calendar Management
  • Manage inbox during business hours and respond on behalf of the client when appropriate.
  • Prioritize scheduling, client coordination, and time-sensitive requests.
  • Manage business and personal calendars to ensure all sessions, meetings, and commitments are scheduled and protected.
  • Schedule meetings at least ten days in advance whenever possible.
  • Serve as the main point of contact for scheduling when the client is in session or unavailable.

• Reporting & Productivity
  • Produce EOD and Weekly report updates on completed tasks and progress.
  • Attend and support Weekly L10 meetings, handling logistics, taking notes, and following up.

• Client & EOS Support
  • Learn and adhere to EOS terminology, cadence, and structure.
  • Track accountability and follow through on agreed action items.
  • Maintain SOPs for recurring administrative and client workflows.
  • Maintain and update Salesforce CRM with client accounts, engagements, and activities.
  • Organize debriefs, notes, photos, and digital folders for easy retrieval.

• Admin Tasks & Light Marketing Support
  • Coordinate lunch orders or host lunches for sessions and meetings.
  • Manage personal calendar items, reminders, and personal logistics.
  • Assist with ordering, coordination, and confirmations as needed.
  • Support LinkedIn activity coordination (posting, scheduling, organization—not strategy development).
  • Create simple, clean materials using Canva as needed.
    
    

• At least three years of experience as an Executive Assistant, Administrative Assistant, or Client Operations Coordinator supporting a Consultant, Coach, or Client-facing Professional in a structured, deadline-driven environment.
• At least one year of experience in a global remote or virtual environment.
• Strong English communication skills with the ability to draft clear, professional responses and manage the inbox and scheduling on behalf of an executive.
• High attention to detail and situational awareness to prioritize scheduling, client coordination, and time-sensitive requests accurately.
• Proven calendar and scheduling expertise, including managing multiple sessions, advanced scheduling, and rescheduling with minimal disruption.
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) for daily operations, documentation, and task tracking.
• Experience maintaining CRM systems (Salesforce preferred) and ensuring client records and activity logs are accurate and up to date.
• Ability to learn and consistently support EOS tools like Strety and cadence (e.g., weekly L10 meetings) without introducing alternative frameworks or external methodologies.
• Comfortable executing defined processes and SOPs, with the discipline to follow systems exactly as designed.
• Trustworthy, discreet, and dependable when handling client information, schedules, and internal communications.
• Handles sensitive matters with discretion and professionalism.
  

• Minimum 50 Mbps Internet Speed
• Windows 11 or MacOS 15 Sequoia
• Minimum Intel i5 8th gen with 8GB of RAM or Apple M1 chip with 8GB of RAM
• Webcam and Headset
• Designated Quiet Office Space
  

• Experience working directly with visionary founders in fast-paced, multi-business settings.
• Familiar with the EOS framework (L10 meetings, Rocks, Scorecards, IDS) or experience supporting EOS-led teams.
• Basic design skills with Canva or similar tools to create polished, brand-consistent presentations.

• Aligns with the founder's energy, adjusting priorities to keep the day flowing smoothly.
• Anticipates needs and solves problems proactively.
• Brings structure and clarity while staying flexible and calm.
• Shares a natural alignment with wellness, intentional living, and purpose-driven work.