Job Description

• Calendar & Energy Flow:
  • Own the CEO’s Power Calendar, aligning deep work, client calls, fitness, and social commitments.
  • Reschedule and protect time for high-leverage work and emotional energy.
• Email & Communication Management:
  • Organize and prioritize inbox for business and personal messages.
  • Draft and send routine communications (updates, follow-ups, confirmations).
  • Act as liaison for key contacts, preparing meeting agendas and updates.
• Travel & Logistics Management:
  • Coordinate travel (flights, accommodations, itineraries) for business and personal trips.
  • Manage logistics for events, date nights, and errands (bookings, RSVPs, reminders).
  • Ensure smooth transitions between business and personal travel.
  • Coordinate ordering of client gifts, supplies, and/or materials, as needed.

• At least four years of experience as a high-level Executive Assistant, Chief of Staff, or Strategic Operations Coordinator—preferably supporting visionary founders or leaders in dynamic, multi-business environments.
• At least one year of experience in a global remote or virtual environment for a company in North America, Europe, Australia, or the UAE.
• Excellent English skills with clear writing, ability to capture tone from voice notes, and communicate with tact and nuance.
• High emotional intelligence and awareness to sense shifts in energy, urgency, or intent and adjust priorities as needed.
• Strong calendar management skills to coordinate priorities, reduce decision fatigue, and protect time for high-impact work.
• Proficiency in Google Workspace (Docs, Gmail, Sheets, Calendar) to manage day-to-day operations, collaborate cross-functionally, and track follow-through.
• Experience using AI tools (e.g., ChatGPT) to streamline content drafting, brainstorming, process improvement, or summarizing discussions into action items.
• Aligned with intentional lifestyle design and entrepreneurial effectiveness, comfortable planning flow-based days that balance work, logistics, and personal goals.
• Flexible with tasks, able to switch between strategy, admin, and communications while keeping things organized and moving forward.
• Trustworthy and discreet when handling sensitive information, investor updates, or internal team matters.
• Technology Specifications:
  • Minimum 50 Mbps Internet Speed
  • Windows 11 or macOS 15 Sequoia
  • Minimum Intel i5 8th gen with 8GB of RAM or Apple M1 chip with 8GB of RAM
  • Webcam and Headset
  • Designated Office Space in your home

Nice-to-haves:

• Experience working directly with visionary founders in fast-paced, multi-business settings.
• Familiar with the EOS framework (L10 meetings, Rocks, Scorecards, IDS) or experience supporting EOS-led teams.
• Basic design skills with Canva or similar tools to create polished, brand-consistent presentations.

• Is tuned in to the founder’s energy and rhythm, adjusting priorities as needed to keep the day or week flowing smoothly.
• Proactively anticipates needs and resolves problems before they arise.
• Handles high-level or sensitive matters with discretion and professionalism.
• Brings structure and clarity to a fast-paced environment while staying flexible and calm.
• Shares a natural alignment with wellness, intentional living, and purpose-driven work, adding a thoughtful presence to both business and personal planning.