Job Description

• Manage the Executive's calendar, schedule meetings, and book travel.
• Provide regular updates on tasks, events, and deadlines.
• Prepare meeting agendas, take notes, and follow up on action items.
• Screen and manage emails, replying on behalf of the Executive when needed.
• Draft, proofread, and format emails, reports, and presentations.
• Keep digital files organized and easy to access.

• Manage the monthly content calendar and repost evergreen content.
• Edit and polish company content using tools like ChatGPT.
• Post the Executive's content on social media, keeping it on-brand.
• Monitor and respond to comments and messages.
• Schedule posts and assist with social media management.
• Help review and adjust the marketing budget as needed.

• Respond to customer emails and order questions.
• Track invoices, receipts, and expenses.
• Find ways to improve workflows using digital tools.
• Provide general admin and personal assistant support.
• Work with the Executive to prioritize and organize tasks.
• Review data, pull key metrics, and do simple calculations.

• At least three years of experience as an Executive Assistant or in a similar administrative role.
• At least one year of experience in a global remote or virtual environment for a company in North America, Europe, Australia, or the UAE.
• Excellent English communication skills, both written and verbal.
• Strong attention to detail, organizational, and time-management skills to handle multiple priorities.
• Proficiency in calendar management and scheduling tools (Google Calendar).
• Proficiency in Google Workspace, particularly Gmail, Docs, and Sheets for daily administrative and communication tasks.
• Experience using ChatGPT or similar AI tools for polishing content and supporting light copywriting tasks.
• Working knowledge of social media platforms, including TikTok, Instagram, Pinterest, and YouTube Shorts.
• Experience using Buffer or similar social media posting tools for scheduling and reposting content across various platforms.
• Strong alignment with wellness and spirituality-focused environments; values creativity and mission-driven work.
• Ability to handle confidential information with professionalism and discretion.
• Problem-solving mindset with the ability to anticipate needs and act proactively.

• Minimum 50 Mbps Internet Speed
• Windows 11 or macOS 15 Sequoia
• Minimum Intel i5 8th gen with 8GB of RAM or Apple M1 chip with 8GB of RAM
• Webcam and Headset
• Designated Office Space in your home

• Familiarity with Shopify and Etsy.
• Experience in event planning.
• Previous experience supporting a solopreneur, coach, or creative professional.
• Confidence with basic data tasks such as pulling metrics and calculating simple percentages.

• Possesses the professional assertiveness to provide constructive feedback and hold leadership and teams accountable.
• Is highly autonomous and proactive—able to take initiative, lead workflows, and confidently guide the Executive when needed.
• Is creative at heart with a strong interest in wellness, spirituality, and purpose-driven work.
• Demonstrates the ability to plan, track, and coordinate projects, ensuring deadlines and deliverables are met efficiently.
• Has strong problem-solving and critical-thinking abilities.
• Has excellent interpersonal and relationship-building skills.
• Has a high level of discretion, professionalism, and trustworthiness.