Job Description

Location: Philippines

Job Type: Permanent

Job Description:

The Fleet Invoice Specialist will be responsible for managing and processing invoices related to fleet operations. This role requires meticulous attention to detail, strong organizational skills, and proficiency in financial software and systems. The ideal candidate will have experience in fleet management and a solid understanding of invoicing and accounts payable processes.

Key Responsibilities:

• Review invoices and enter supporting details indicating specific work performed or parts installed
• Balancing of National Account statements, as well as working closely with accounting for the end-of-the-month close
• Auditing all invoices to make sure anything that can be capex or warranty is caught
• Working closely with the Accounts Payable team to ensure payments are sent
• Knowledge of VMRS (Vehicle Maintenance Reporting Standards) or ability to learn with training
• Work with the Accounting Department to ensure all information is provided for additional required reporting and month-end accruals
• Communicate with personnel within KAG and at vendors regarding invoice status.
• Comfortable working in a fast-paced environment with tight deadlines and production goals
• Quick to learn and adapt in a changing environment and processes
• Ability to use problem-solving skills related to purchase order matching and invoice entry
• Above-average math aptitude is needed to properly allocate costs during data entry

Qualifications:

• AP experience preferred
• 2 years of experience in the trucking industry
• Basic Microsoft Excel- Experience using Basware
• Experience with maintenance software
• VMRS (Vehicle Maintenance Reporting Standards) knowledge, Certification preferred
• Effective customer service and communication skills

Application Process:

Interested candidates should submit their resume and cover letter outlining their qualifications and experience related to fleet invoicing.