Job Description

The Search Stops Here.® True Talent Group (www.truetalentgroup.com)® connects best-in-class talent with jobs they love! We're searching for an Operations/Admin to join our growing team. If you're energized by documenting processes, embracing technology, and helping a growing company succeed, we'd love to meet you.This is primarily a work-from-home position with occasional in-person meetings and event coordination (1-2x a month). We're open to a contract to hire or direct hire candidate. Candidates must live and work in Minnesota.

THE ROLE

At True Talent Group, we're on a mission to truly make a difference in the lives of our talent, clients, team and the communicty as a whole. We connect best-in-class talent with true fit job opportunities. As we continue to grow, we're investing in smarter processes, scalable systems, streamlined operations, and AI-powered solutions that help our team work more effectively.

We're looking for an Operations/Admin who thrives on creating order from complexity and making people feel special. This isn't a traditional executive assistant role it's the operational heartbeat of our business.

Working directly with the CEO and our team, you'll document processes, update dashboards, be the point for vendors, gifts, swag, and our team. coordinate strategic initiatives, document operational efficiencies, and ensure the day-to-day operations of the company run seamlessly. You'll be a trusted partner who removes obstacles, keeps projects moving, and helps build the infrastructure that allows our team to grow.

If you love organizing information, optimizing workflows, tech, organizing and maintaining data integrity, working with numbers, leveraging technology, celebrating people, and making everyone around you more successful, you'll feel right at home.

Business Operations

• Maintain operational dashboards, reporting, and key business metrics.

• Document and organize internal processes to improve efficiency, productivity, and scalability.

• Coordinate schedules, meetings, company events, and calendars.

• Build and maintain strong relationships with vendors, negotiate contracts, and ensure cost-effective procurement of services and technology.

• Serve as the primary point of contact for vendors and operational partners.

• Manage office equipment, swag and company resources, coordinating repairs, maintenance, and operational needs as required.

• Support the CEO and leadership team with strategic planning, operational initiatives, and special projects.

• Support the day-to-day operational needs of a growing team while ensuring the business runs smoothly.

Process Improvement

• Continue on our quest to document, maintain and continuously improve Standard Operating Procedures (SOPs) and "How TTG Does Business" documentation.

• Research and Support implementation of new technology, automation, and operational improvements.

• Champion AI adoption across the business to improve efficiency.

• Organize and maintain an up-to-date library of company documents and resources.

• Ensure internal documentation is accurate, accessible, and current.

Project Management

• Coordinate company-wide initiatives, strategic projects, and events (we love events)!

• Help with gifts/meetings/celebrations, and marketing.

• Keep projects moving by tracking priorities, timelines, and deadlines.

• Communicate project status proactively and keep stakeholders informed.

• Identify and remove obstacles that could impact project success.

Executive Partnership

• Prepare leadership meetings, agendas, and presentation materials.

• Coordinate calendars, scheduling, travel, and logistics.

• Organize company meetings, retreats, events and gifts

• Track action items and ensure accountability through consistent follow-up.

• Anticipate needs and proactively support the CEO in driving strategic priorities.

WHAT SUCCESS LOOKS LIKE

Within your first year, you'll:

• Create greater operational consistency across True Talent Group.

• Save the team time and reduce manual work.

• Ensure reporting and dashboards are accurate, timely, and actionable.

• Improve accountability across projects and company initiatives.

• Become the trusted operational partner to the CEO.

• Are a trusted contact for vendor relationships

WHAT YOU BRING

• Experience in operations, business operations, project management, or a related role.

• Exceptional organizational and time-management skills.

• Strong experience with Microsoft 365, Excel, and business productivity tools.

• Experience using AI tools and maintaining strong data integrity.

• Familiarity with project management platforms and workflow systems.

• Excellent written and verbal communication skills.

• A proactive mindset with the ability to anticipate needs and solve problems independently.

Bonus Points If You Have

• Experience working in recruiting, staffing, or professional services.

• Knowledge of EOS (Entrepreneurial Operating System).

• Experience building dashboards and business reporting.

• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, Gemini, Claude, or similar platforms.

• Event planning or business operations experience.

APPLY NOW

Salary range of $60,000–$80,000 plus benefits, including a 4% 401(k) match and profit sharing.

Ready to help build the future of True Talent Group? We'd love to connect. Apply today and discover how your operational expertise can make a lasting impact on a company that's redefining recruiting through innovation, technology, and exceptional service.

About True Talent Group

True Talent Group specializes in placing the best marketing, creative, digital, communications, and HR talent with companies that value exceptional people. We're experts at connecting world-class talent with jobs they love.

Our clients span industries including retail, healthcare, finance, nonprofit, food and beverage, legal, manufacturing, and more. We offer contract, contract-to-hire, consulting, and direct-hire placements.

We're passionate about helping great companies build remarkable teams and helping talented professionals find careers they love.