Website Summary

Trak group is partnering with a growing automotive dealership seeking a detail-oriented Title Clerk to support its accounting department. This position is responsible for processing vehicle titles, maintaining accurate documentation, researching missing titles, and ensuring timely completion of resale title transactions.

The ideal candidate is highly organized, accurate, and comfortable managing a high volume of paperwork in a fast-paced environment. This is an excellent opportunity for someone who takes initiative, enjoys problem-solving, and is interested in growing within an automotive accounting department. Previous dealership experience is preferred but not required.

Responsibilities

• Organize, maintain, and file title paperwork for trade-ins, curbside purchases, and auction vehicles.

• Enter and update vehicle title status notes and comments within the Dealerbuilt Dealer Management System (DMS).

• Match received titles with corresponding vehicle paperwork and documentation.

• Prepare and manually complete title application forms for submission to the County Title Office.

• Process returned resale titles, update system records, and complete applicable fee payments.

• Maintain accurate and organized vehicle title files.

• Research and resolve missing title issues by contacting financial institutions and other appropriate parties.

• Generate and review weekly title status reports to ensure accuracy and completeness.

• Correct title status discrepancies and communicate updates to dealership personnel.

• Collaborate with dealership staff to obtain missing documentation and resolve outstanding title issues.

• Assist Retail and Lease Title Clerks with titling, registration, and related administrative responsibilities as needed.

• Prepare completed documents for customer mailing.

• Support additional accounting and administrative tasks as assigned.

Must-Haves

• Strong organizational skills with the ability to manage high volumes of paperwork and transactions.

• Excellent attention to detail and accuracy.

• Ability to maintain complete and accurate records.

• Strong critical-thinking and problem-solving skills.

• Ability to work independently and take initiative.

• Strong time management and prioritization skills.

• Dependable with a consistent attendance record.

• Positive attitude and team-oriented mindset.

• Ability to communicate effectively with internal departments and external contacts.

• Comfortable working in a fast-paced office environment.

• Willingness to learn automotive title processing procedures and dealership systems.

Preferred

• Previous automotive dealership office or accounting experience.

• Experience processing vehicle titles, registrations, or resale documentation.

• Familiarity with Dealerbuilt DMS or similar dealership management systems.

• Experience researching missing titles or communicating with financial institutions.

• Proficiency with Microsoft Excel, Word, and Outlook.

• Experience handling high-volume administrative or accounting documentation.

• Interest in professional growth and future leadership opportunities.

Position Details

• Schedule: Monday–Friday, 8-hour shifts starting between 7:00 AM and 9:00 AM.

• Competitive Compensation

• Overtime: Occasional, as needed.