Permanent
Administrative Assistant
Posted on 07 October 26 by Owen Barette
- Ahuntsic, QC (On-Site)
- $55000 - $65000
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Job Description
About the Job
Our client is seeking a detail-oriented Administrator to support the day-to-day operations of a commercial real estate portfolio in Montréal. This in-office role is ideal for a professional who enjoys working in a fast-paced environment and collaborating with tenants, vendors, and internal teams.
The Property Administrator plays a key role in maintaining accurate records, supporting property management activities, coordinating service requests, and helping ensure a high level of tenant satisfaction across the portfolio.
Company Culture
Our client offers a collaborative and professional work environment where teamwork, accountability, and proactiveness are highly valued. Employees are encouraged to contribute ideas, develop their skills, and build long-term careers within a growing real estate organization.
Position Overview
Reporting to the company owners, the Administrator will provide administrative and operational support for a portfolio of commercial properties. The role involves tenant communications, lease administration, invoice processing, vendor coordination, and maintaining property documentation. The successful candidate will work closely with internal departments to support property performance and tenant relations while ensuring accurate and timely reporting.
Key Responsibilities
- Provide administrative support to the Property Management team.
- Coordinate tenant requests and ensure timely follow-up on service issues.
- Maintain lease files, property records, and tenant documentation.
- Process invoices, prepare purchase orders, and assist with budget tracking.
- Liaise with contractors, vendors, and service providers regarding property-related work.
- Assist with rent collection follow-up and tenant correspondence.
- Prepare regular reports and support special projects as required.
Desired Candidate
- College diploma or university degree in Business Administration, Real Estate, or a related field.
- 2+ years of administrative experience, with interest to work in commercial real estate or property management.
- Strong proficiency with Microsoft Office, particularly Excel and Outlook.
- Experience working with property management software is considered an asset (Yardi).
- Excellent organisational and time-management skills.
- Strong communication and customer service abilities.
- Bilingual in English and French, both written and spoken.