Job Description

Digital Records Business Analyst
Contract | 6-month PO renewal
Remote
Occasional Travel Required

Summary
The Office  is seeking to fill an open consultant position for an experienced Digital Records Analyst. The Digital Records Analyst supports teams by overseeing and coordinating digital data and image conversions for the Electronic Recordation System (COVERS). This role is responsible for running queries, analyzing large datasets, validating image and index data, and ensuring the accuracy and integrity of converted land records. The position combines technical expertise in data management with an understanding of clerk’s office operations, land recording, or title work. The Analyst works closely with stakeholders, vendors, and staff to modernize records and support implementation.

Responsibilities
In addition to other occasional tasks, the candidate’s key responsibilities will be:

• Lead and support data and image conversion projects for COVERS, ensuring accuracy, integrity, and compliance with statutory and business requirements.
• Develop and execute queries and data analysis routines to identify and resolve data anomalies, imaging discrepancies, and indexing errors.
• Perform quality assurance checks of converted data and images, documenting test results and producing reports for stakeholders.
• Collaborate with circuit court clerks, vendors, and OES technical staff to coordinate conversion activities, troubleshoot issues, and ensure project success.
• Translate clerk’s office business practices into practical technical solutions within Covers and related systems.
• Assist in the development and maintenance of system guides, procedural documentation, and conversion standards.
• Provide training, support, and guidance to clerks and court staff on digital records management and the use of Covers.
• Participate in system testing, enhancement review, and user acceptance processes for ongoing improvements to Covers and related records management tools.
• Support other  Team initiatives related to records management, imaging, and data quality as assigned.

Qualifications
Minimum qualifications are the essential, non-negotiable requirements a candidate must meet to be considered for the position.

• Bachelor’s degree in information systems, computer science, or a related field, or equivalent combination of education and experience.
• Experience with SQL queries, database management, and data analysis.
• Strong skills in data validation, quality assurance, and reporting.
• Ability to analyze, interpret, and reconcile large data sets and image files.
• Excellent written and verbal communication skills, with the ability to explain technical issues to non-technical audiences.
• Demonstrated ability to work independently and collaboratively with diverse stakeholders.

Preferred Qualifications
Preferred qualifications are desirable but non-mandatory job skills, experience, or education that make an applicant an ideal candidate, helping them stand out among other applicants who meet the minimum qualifications.

• Experience working in a court clerk’s office, land recording, or title work environment.
• Familiarity with records management systems and digital imaging technologies.
• Knowledge of court procedures and statutory requirements related to land records.
• Experience with data conversion projects or migration of large-scale datasets.
• Proficiency in creating technical documentation, user guides, and training materials.
• Strong problem-solving skills and the ability to adapt technical solutions to business process needs.