Job Description

Facilities & Office Services Coordinator

Location: Toronto, ON (On-Site)
Duration: 3-Month Contract (Potential for Extension)
Start Date: August 4, 2026
Pay rate: $21/hour

About the Opportunity

Our regulatory client, is seeking a Facilities & Office Services Coordinator to join their Operations team on a three-month contract with the potential for extension. This is an excellent opportunity for an organized, customer-focused professional who enjoys working in a fast-paced office environment and supporting day-to-day facilities operations.

The successful candidate will play a key role in ensuring the smooth operation of office services, coordinating vendors, maintaining facilities, supporting meetings and events, and providing exceptional internal customer service.

Key Responsibilities

• Coordinate meeting room bookings, room set-ups, catering, and audiovisual support.
• Manage office facilities by conducting routine inspections and coordinating maintenance and repair requests.
• Liaase with external vendors and service providers to ensure timely completion of work and high service standards.
• Support building operations, including security, tenant requests, office equipment, and facility-related projects.
• Maintain inventory of office supplies, furniture, and facility equipment while coordinating replenishment as needed.
• Receive, sort, distribute, and ship incoming and outgoing mail and courier packages.
• Assist with reception coverage as required by greeting visitors, answering calls, and ensuring building security procedures are followed.
• Provide administrative support, including document scanning, data entry, reporting, and record maintenance.
• Participate in health and safety initiatives and assist with emergency preparedness activities.
• Identify opportunities to improve office processes and operational efficiencies.

Qualifications

• 2–3 years of experience in facilities coordination, office services, workplace operations, or a similar role.
• Experience coordinating external vendors and service providers.
• Knowledge of facility management processes, including maintenance coordination and building operations.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and multitasking skills with strong attention to detail.
• Outstanding customer service and communication skills.
• Ability to prioritize competing tasks in a fast-paced environment.
• Comfortable performing light physical duties, including lifting up to 50 lbs. when required.

Preferred Experience

• Experience supporting workplace facilities or office operations.
• Previous experience coordinating building maintenance or office projects.
• Familiarity with facility management systems is considered an asset.