Job Description

Program Administrative Coordinator

Job Type: Temporary Full-Time Contract   
Location: Oakville, ON 
Work Model: Fully Onsite 
Duration: Approx. 3 weeks, starting as soon as possible 
Hours: Generally 9:00 AM – 5:00 PM, with occasional shifts to 8:00 AM – 4:00 PM based on operational needs 
Pay Rate: $23.00/hour 

Job Summary:

We are seeking an Program Administrative Coordinator for our client in Oakville for a short-term full-time contract. This role will support day-to-day administrative operations, front desk coverage, program coordination, and general centre support. The ideal candidate will bring strong administrative experience, excellent organizational skills, and the ability to work effectively in a client-facing environment.

Key Responsibilities:

• Make and distribute welcome calls to members
• Perform accurate individual data entry and record updates
• Provide administrative support for the cancer exercise program
• Assist with setting up screens, materials, and other program-related items
• Support general centre operations and facility needs
• Provide front desk and centre coverage as required
• Help maintain a welcoming, organized, and professional environment for members and visitors

Qualifications:

• Previous administrative experience in an office, reception, or program support role
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Comfortable handling front desk responsibilities and interacting with the public
• Able to manage multiple tasks and adapt to changing priorities
• Proficiency in Microsoft Office is preferred
• Familiarity with Salesforce is considered a strong asset

Why Join This Opportunity?

• Gain hands-on experience in a meaningful, community-focused environment
• Take on a varied administrative role with front desk, program, and operational support responsibilities
• Work full-time hours in a short-term contract with an upcoming start date
• Build on your administrative and client-facing experience in a professional setting
• Contribute to a team that supports members through organized and compassionate service