Job Description

Facilities Coordinator – Retail 

Job Type: Full-Time, Contract (6 Months – Potential for Extension)
Location: Toronto, ON (Midtown – Yonge & Eglinton)
Work Model: Hybrid (4 Days On-Site, 1 Day Remote)
Pay Rate: $25/hour

Job Summary

We are seeking a detail-oriented and proactive Facilities Coordinator to support the day-to-day operations of a dynamic retail environment. This is a 6-month contract opportunity with strong potential for extension, ideal for someone who thrives in a fast-paced, multi-site setting.

In this role, you will coordinate maintenance activities, manage vendor relationships, and ensure facilities are operating efficiently, safely, and in alignment with operational standards. This is a Replacement Position.

Key Responsibilities

• Coordinate daily facilities operations across multiple retail locations
• Manage and schedule preventative and reactive maintenance requests
• Liaise with vendors, contractors, and service providers to ensure timely service delivery
• Track and monitor work orders to ensure completion within service level agreements (SLAs)
• Conduct site checks and support maintenance standards across locations
• Assist with invoice processing, budget tracking, and expense coordination
• Maintain accurate records of maintenance activities and vendor documentation
• Support health & safety compliance and reporting requirements
• Respond to urgent facility issues and escalate as needed
• Collaborate with internal teams including operations, finance, and HR

Qualifications & Experience

• 2–5 years of experience in facilities coordination, property management, or retail operations
• Experience supporting multiple locations or a retail environment is strongly preferred
• Basic knowledge of building systems (HVAC, electrical, plumbing)
• Strong vendor coordination and relationship management experience
• Excellent organizational and multitasking skills
• Strong communication and problem-solving abilities
• Proficiency in Microsoft Office (Excel, Outlook, Word); CMMS experience is an asset

Key Competencies

• Strong attention to detail
• Ability to prioritize in a fast-paced environment
• Customer-service mindset
• Team-oriented with the ability to work independe