Job Description

Billing Clerk (Contract)

Contract Period: 6 Months 
Compensation: $22/hour 
Employment Type: Contract, Entry-Level 
Location: Oakville, Ontario (4 times a week in office)

About the Role

We are seeking a detail-oriented Vendor Rebates Coordinator to support the administration, analysis, and processing of vendor support contracts and rebate programs. This entry-level role is ideal for someone with a finance or accounting background who is eager to build hands-on experience in contract review, data analysis, and vendor account management within a fast-paced environment.

What You’ll Do

• Review vendor support contracts to ensure completeness, accuracy, and compliance with internal standards

• Perform timely and accurate data entry of contracts and adjustments into the Vendor Support System

• Extract and analyze billing, purchase, and contract data to validate billings and identify potential retroactive adjustments

• Analyze and adjust contract billings and vendor accounts as required

• Follow established processes to ensure manual adjustments are properly created, documented, approved, and issued

• Ensure all required supporting documentation is obtained and reviewed for accuracy and completeness

• Prepare reports related to vendor funds, reconciliations, and internal controls

• Handle internal and external inquiries professionally and within established timelines

• Provide training and onboarding support to new team members on systems and vendor support processes

• Participate in ad hoc analysis, reporting, and automation initiatives as needed

What You Bring

• University degree or college diploma in Finance, Accounting, Business, or a related discipline (or equivalent experience)

• 1–2 years of experience in a Finance or Accounting role

• Strong written and verbal communication skills

• Excellent customer service and stakeholder management skills

• Ability to work independently while collaborating effectively within a team

• Strong organizational and time-management skills with attention to detail

• Fast and accurate data entry and keyboarding skills

• Intermediate proficiency in Microsoft Excel
  
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