Our client is seeking a Project Coordinator to provide day-to-day coordination and execution support for a large, cross-functional ERP program. This role ensures execution discipline, transparency, and follow-through across meetings, action items, Jira task tracking, and program communications. By handling operational execution details, the Project Coordinator enables the Program Manager and workstream leads to focus on delivery, risk management, and decision-making.

This is an execution support role and does not include project management ownership or leadership responsibilities.

This is a 3-4 month contract, hybrid role with the potential to be onsite for key meetings in Duluth, GA offices.

Key Responsibilities

Meeting & Communication Support

• Attend designated program meetings, including SteerCo, core team, and key workstream sessions

• Produce and distribute clear, accurate meeting minutes within 24 hours

• Capture decisions, action items, owners, and due dates

• Maintain a centralized, well-organized archive of meeting materials and documentation

Action Item & Dependency Tracking

• Maintain an integrated action item and dependency log across all workstreams

• Proactively follow up with owners on upcoming, overdue, or blocked items

• Escalate unresolved or at-risk items to the Program Manager

Jira Coordination & Task Tracking

• Support Jira as the system of record for workstream-level tasks and milestones

• Prompt workstream leads and task owners to keep stories and tasks current

• Maintain Jira hygiene, including accurate status, ownership, due dates, and descriptions

• Coordinate Jira usage with PMO standards and reporting requirements

Reporting & Visibility

• Produce basic Jira-based rollups and execution summaries

• Support preparation of materials for core team and SteerCo updates

• Identify and highlight execution trends, gaps, and risks for escalation

Document Quality Control

• Perform quality and accuracy checks on decks, emails, and reports

• Verify correctness of names, roles, dates, and messaging

• Manage document versioning and controlled distribution

What This Role Does Not Do

• Make program or business decisions

• Own scope, schedule, or budget

• Lead workstreams or manage vendors

• Perform technical, data, or change management work

• Own Jira configuration or workflows

• Replace the Program Manager or functional leads

Required Skills & Experience

• Strong organizational skills with exceptional follow-through

• Experience supporting large, cross-functional programs

• Proven ability to produce clear, concise meeting minutes and action logs

• Hands-on experience using Jira for task tracking and reporting

• Strong written communication skills

• High attention to detail and accuracy

• Proficiency with Outlook, PowerPoint, Excel, and collaboration tools
  
• ERP program experience is helpful but not required

• 100% of assigned meetings have minutes distributed within 24 hours

• Action items are consistently tracked, followed up, and escalated as needed

• Jira task hygiene is maintained across all workstreams

• Improved execution visibility and reduced rework

• Program Manager time is shifted toward delivery and risk management