Job Description

We strive to be Your Future, Your Solution to accelerate your career!

Executive Assistant / Operations Coordinator

Position Summary

We are seeking a highly organized and proactive Executive Assistant / Operations Coordinator to provide administrative and operational support to senior leadership while helping ensure the efficient day-to-day operations of the team. This role serves as a key point of coordination for executive scheduling, communication, reporting, and client onboarding activities. The ideal candidate is detail-oriented, able to manage multiple priorities, and comfortable handling confidential information in a fast-paced environment.

Key Responsibilities

• Provide high-level administrative support to senior leadership, helping manage priorities and coordinate daily activities.
• Coordinate internal and external meetings, including scheduling, conference rooms, virtual meeting logistics, equipment, and catering as needed.
• Maintain organized electronic and physical filing systems to ensure documentation is accurate, current, and easily accessible.
• Handle confidential information with discretion and professionalism while supporting sensitive administrative matters.
• Arrange domestic and international travel, including itineraries, accommodations, and related logistics in accordance with company policies.
• Manage incoming correspondence and ensure communications are distributed to the appropriate individuals in a timely manner.
• Serve as a liaison between internal departments, clients, and external partners to facilitate effective communication and follow-up.
• Screen and prioritize emails, requests, and other communications, directing them to the appropriate stakeholders when necessary.
• Support client onboarding activities by maintaining accurate records within internal databases and CRM platforms such as Salesforce.
• Coordinate schedules, meetings, and onboarding sessions for new clients and external stakeholders.
• Prepare and maintain operational reports, dashboards, and administrative documentation to support business operations.
• Assist with ongoing operational processes and routine administrative functions to ensure smooth day-to-day workflow.
• Manage shared mailboxes and help coordinate team communications.
• Schedule and administer internal training, education sessions, webinars, and other team events.
• Provide general operational support and assist with special projects as assigned.

Saige Partners, one of the fastest growing technology and talent companies in the Midwest, believes in people with a passion to help them succeed. We are in the business of helping professionals Build Careers, Not Jobs. Saige Partners believes employees are the most valuable asset to building a thriving and successful company culture, which is why we offer a benefit package and convenient weekly payment solutions that helps our employees stay healthy and maintain a positive work/life balance. Contact us to learn more about the opportunity below or check out other opportunities at https://careers.saigepartners.com/.