Job Description

• Must be able to pass background check, drug test and credit check
• Schedule: Mon-Fri 8am-5pm

• Summary: Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

Essential Duties and Responsibilities include:

• Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
• Audits invoices against purchase orders, researches discrepancies, and approves for payment.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Computes and records charges, refunds, and cost of lost or damaged goods, freight charges, rentals, and similar items.
• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
• Reconciles general ledger accounts with various registers.
• Extracts general ledger information.
• Compiles cost reports and revenue and balance sheets.
• Reconciles bank statements.
• Monitors loans and accounts payables and receivables to ensure that payments are up to date.
• Reconciles report discrepancies and problems.
• Codes data for input to financial data processing system according to company procedures.
• Knowledgeable with international monetary transfers
• Reviews, balances, and interprets computer reports, and makes corrections.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
• Submits on a timely manner the monthly reports to the bank and CPA.
• Ensure all receipts are accounted the outside sales submits for reimbursement.
• Pays monthly sales commissions
• Inform outside sales reps of customers late on payments.
• Processes payroll, understands, garnishments, HSA, payroll taxes, on a weekly/bi-weekly basis with current payroll service company Paychex. Keeps track of employees PTO time used and enters correctly in the payroll system.
• Verifies reports sent to the 401K and Health Savings Account are balanced before submitting.

Skills/Requirements:

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; does not share information on what is seen or heard with employees, former employees, customers, or vendors; Listens to others without interrupting.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Is professional when sending emails within or outside of the company. Presents numerical data effectively; Able to read and understand written information.
• Business Acumen - Understands business implications of decisions.
• Ethics - Treats people with respect; inspires the trust of others; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; Asks for and offers help when needed.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Comes to work prepared; personal problems acquired outside of work are left at home and not brought into the workplace.          
• Ability to calculate figures and amounts such as discounts, interest, and commission percentages,

Education/Experience:

Associate's degree (A. A.) or equivalent from two-year College and two or more years on the job experience.

Computer Skills:  knowledge of Microsoft Office Outlook, Word, Excel, QuickBooks accounting software; Paychex’s, ADP payroll systems and E2 Shoptech manufacturing software.  Knowledge with Concur expense reporting and implementation of Paychex Time and Attendance would be beneficial.

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