Job Description

Strategic Staffing Solutions client- a global financial services company- is seeking an experienced and proactive Executive Assistant to join its Global Banking & Markets division in Warsaw. The successful candidate will provide comprehensive administrative support to Managing Directors, as well as ad-hoc assistance to more junior team members.

You will be part of a collaborative team of assistants supporting professionals across company, ensuring smooth daily operations in a dynamic and fast-paced environment. Full in-house and remote training will be provided, along with ongoing support from the Team Supervisor throughout the engagement.This position is offered as an 18-month contract with the possibility of extension. 

Key Responsibilities

• Provide extensive diary and calendar management for multiple Managing Directors
• Schedule and coordinate meetings and conference calls across various time zones
• Manage high volumes of emails, ensuring timely and accurate communication
• Arrange internal and external meetings, including room and video conference bookings across multiple locations
• Coordinate complex travel arrangements, including flights, accommodation, car bookings, and visa applications
• Prepare and reconcile expense reports and process invoices
• Support general office administration, including attendance tracking and internal records
• Assist in ad-hoc administrative tasks and project-based requests while maintaining workflow efficiency
• Offer holiday and phone coverage for colleagues when needed
• Support team members with day-to-day queries and logistical needs

Required Skills & Competencies

• Minimum 2 years’ experience as an Administrative or Executive Assistant
• Proven ability in diary management, travel coordination, and logistics planning
• Strong M365 / Outlook proficiency is essential
• Excellent English communication skills (spoken and written); Polish required; German a strong plus
• Exceptional attention to detail, organization, and time management skills
• Ability to manage competing priorities and time-sensitive tasks independently
• Professional demeanor with strong interpersonal skills across all levels of the organization
• Flexible and adaptable, comfortable in a fast-paced, changing environment
• A strong team player with a proactive and solution-oriented mindset
• High level of discretion and confidentiality when handling sensitive information
• Friendly, approachable, and committed to a “can-do” attitude

Why Join

• Opportunity to work within a leading global financial institution
• Exposure to senior stakeholders and international operations
• Comprehensive training and ongoing professional development
• Supportive, team-oriented culture
• Work schedule: Monday to Friday, 8:30 AM – 5:30 PM, onsite. Flexibility with hours is essential.
• 18-month contract with the possibility of extension.
• Pay rate: up to 10,000 PLN gross (FTE contract), up to 11,500 PLN gross (B2B contract).