Job Description

STRATEGIC STAFFING SOLUTIONS (S3) HAS AN OPENING!

Administrative Assistant
Bolingbrook, IL (Hybrid schedule)
W2 contract role; 6 Months with possibility of extension
Schedule: This position is 32-40 hours weekly
Pay Rate: $23-25/HR

Position Overview:
This position plays a critical role in supporting global operations through effective project coordination, communication, and administrative excellence. This position requires a highly organized, detail-oriented professional with strong project management experience and the ability to collaborate across diverse teams and time zones.

Key Responsibilities

• Manage executive and team calendars, coordinate meetings, prepare agendas, and organize domestic and international travel logistics.
• Ensure timely communication and follow-up on key actions and deliverables.
• Maintain professionalism and accuracy across all administrative interactions.
• Support cross-functional and international projects by maintaining project plans, timelines, schedules, and deliverables using tools such as SharePoint, Monday.com, or Smartsheet.
• Track project milestones and dependencies, escalating risks or delays when necessary.
• Partner with global stakeholders to ensure alignment and on-time execution.
• Maintain a centralized project documentation repository to ensure version control and accessibility.
• Prepare, edit, and format professional documents, meeting summaries, and reports with a focus on clarity, structure, and visual presentation.
• Monitor and track unresolved issues, action items, and project risks.
• Serve as a liaison across international and cross-functional teams to support communication flow, collaboration, and consistency.
• Foster a positive, inclusive, and solutions-oriented team environment.

Qualifications & Requirements

• Minimum 2+ years of experience supporting multiple leaders with calendar management, scheduling, and travel coordination.
• Experience using SharePoint, Monday.com, and/or Smartsheet for project management, tracking, and document organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills with excellent editing and document formatting abilitiesto ensure professional presentation and aesthetic consistency.
• Highly organized, adaptable, and detail-oriented with the ability to prioritize in a fast-paced environment.
• Demonstrated ability to work independently and collaboratively with global teams.
• Friendly, approachable, and professional demeanor.
• Bi-lingual proficiency (written and verbal) a plus; language(s) based on business need.
• Positive attitude and commitment to supporting a collaborative, high-performance culture.

*Beware of scams. S3 never asks for money during its onboarding process