Job Description

Job Title: Administrative Assistant – Hiring FAST!
Industry: Finance
Location: New York, NY
Pay Rate: $40/HR on W2 Only – NO C2C
Setting: Onsite Required (Hybrid/Remote is NOT an Option)
Duration: 6+ months
Job ID: 245027

Required Qualifications:

• 3+ years of experience providing executive support in a fast-paced, high-performance environment.
• Prior experience in financial services, consulting, or a related industry is highly desirable.
  
• Demonstrated ability to manage multiple priorities, anticipate needs, and proactively adapt to rapidly changing demands. Possess an unwavering commitment to accuracy and attention to detail.
  
• Exceptional written and verbal communication skills, with the ability to interact effectively and professionally with internal and external stakeholders. Exhibit diplomacy, tact, and discretion in all interactions.
  
• A proactive and resourceful approach to problem-solving, with the ability to anticipate challenges, identify solutions, and take initiative to improve processes and efficiencies.
  
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and other relevant software applications. Experience with Concur or similar expense management systems is preferred.
  
• Unquestionable integrity and a commitment to maintaining the highest level of confidentiality.

Responsibilities:

• Manage and optimize complex and dynamic calendars, strategically prioritizing engagements and ensuring seamless coordination across multiple time zones with internal and external stakeholders. Anticipate potential conflicts and proactively resolve scheduling challenges.
• Process and track expenses and reconcile credit card statements in compliance with company policies.
  
• Plan and execute intricate international and domestic travel arrangements, including flights, accommodations, visas, ground transportation, and security protocols.
• Demonstrate resourcefulness in navigating unexpected travel disruptions and adapting itineraries as needed.
  
• Serve as a highly professional and discreet point of contact for internal and external stakeholders, managing confidential communications, screening correspondence, and prioritizing inquiries with impeccable judgment