Job Description

STRATEGIC STAFFING SOLUTIONS HAS AN OPENING!

This is a Contract Opportunity with our company that MUST be worked on a W2 Only. No C2C eligibility for this position. Visa Sponsorship is Available! The details are below.

“Beware of scams. S3 never asks for money during its onboarding process.”

Job Title: Administrative Assistant

On Site Work

Contract Length: 12+ Month contract

Location: New York, NY 10282

Pay: 35 an hr on W2

Job ref# 244998

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to support executives within a fast-paced, team-oriented environment. The ideal candidate demonstrates exceptional attention to detail, sound judgment, and the ability to manage competing priorities while maintaining professionalism and confidentiality.

This role requires flexibility to support multiple teams and adapt to evolving business needs.

Key Responsibilities

• Provide comprehensive administrative support to executives and teams.
• Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone/video conferences.
• Handle a high volume of incoming calls with professionalism, taking accurate messages and interacting effectively with senior leaders and clients.
• Coordinate domestic and international travel arrangements, including visa documentation, and process expense reports and invoices promptly.
• Organize internal and external meetings by booking conference rooms, arranging catering, registering guests, and preparing materials.
• Perform general administrative tasks such as time entry, document preparation, scanning, filing, mailing, archiving, and supporting special projects.
• Safeguard highly confidential and sensitive information with the utmost discretion.
• Maintain strong awareness of team priorities to provide proactive support.
• Ensure compliance with internal policies and obtain necessary approvals.

Required Qualifications

• Proven experience supporting executives as an Administrative Assistant in a complex corporate, financial, private-sector, or government environment.
• Demonstrated ability to exercise excellent judgment and discretion when handling confidential information.
• Strong interpersonal skills with the ability to collaborate effectively across local and global teams.
• Ability to remain calm under pressure while managing multiple priorities in a high-volume environment.
• Excellent written and verbal communication skills with a consistently professional presence.
• Exceptional organizational skills and extreme attention to detail.
• Self-starter with strong anticipation skills and the ability to follow through independently.
• Proactive problem solver with strong critical-thinking abilities.
• High degree of integrity, professionalism, and diplomacy.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom.
• Familiarity with expense management platforms such as SAP Concur.
• Positive, team-oriented attitude with a willingness to support others as needed.