Job Description

Job Title: Administrative Assistant
Location: , Dallas, TX   ***On-Site Required***
Work Type: W2 Contract 
Duration: 6+ Months with the chance of extending/converting 
Pay Rate: $29/hour

Overview

The Private Bank Administrative Assistant provides high-level administrative and operational support to senior leaders and teams within the Private Bank. This role requires strong organizational skills, discretion in handling confidential information, and the ability to operate effectively in a fast-paced, team-oriented environment. The successful candidate will demonstrate professionalism, attention to detail, and the ability to manage multiple priorities simultaneously.

Key Responsibilities

• Provide comprehensive administrative support in a collaborative, team-based environment with flexibility to support multiple leaders and teams as needed
• Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating complex meetings, conference calls, and video conferences
• Manage a high volume of incoming phone calls, delivering professional and accurate communication with senior leaders and clients
• Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and invoices in a timely and compliant manner
• Arrange internal and client meetings on and off campus, including booking conference rooms, coordinating catering, registering guests, and ensuring meeting materials are organized
• Perform general administrative duties such as time entry, copying, scanning, filing, mailing, archiving, and supporting ad hoc projects
• Handle highly confidential and sensitive client and business information with the utmost discretion
• Act as an integral member of the support team, maintaining awareness of priorities and anticipating support needs
• Adhere to compliance requirements and obtain appropriate approvals as necessary

Required Skills & Qualifications

• Prior experience as an Administrative Assistant supporting executives in a complex environment; financial services, private sector, or government experience preferred
• Strong judgment and discretion when handling confidential and sensitive information
• Excellent interpersonal, communication, and teamwork skills; ability to collaborate effectively with local and global assistant teams
• Ability to remain calm under pressure while managing multiple tasks and competing priorities
• Exceptional attention to detail and strong organizational skills
• Self-starter with strong anticipation skills and a proactive, problem-solving mindset
• High degree of professionalism, integrity, and diplomacy
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom
• Experience with expense management tools such as SAP Concur preferred
• Positive attitude and commitment to providing high-quality administrative support