Job Title: Administrative Support

Location: New York, NY 
Duration: 6-month contract
Pay Rate: $35/hour
Team: Private Bank Assistants

Job Overview

We are seeking a highly organized and detail-oriented Administrative Support professional to join a fast-paced Private Banking environment. This role provides high-level administrative support to senior business leaders and client-facing teams, requiring discretion, professionalism, and the ability to manage multiple priorities simultaneously. The ideal candidate thrives in a collaborative, team-oriented setting and demonstrates strong judgment when handling confidential information.

Key Responsibilities

• Provide comprehensive administrative support in a team-based environment, with flexibility to support multiple teams and provide coverage as needed

• Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone, video, and in-person meetings

• Handle a high volume of incoming calls, taking accurate and detailed messages while interacting professionally with senior leaders and clients

• Coordinate domestic and international travel arrangements, including visa processing, and ensure timely submission of expense reports and invoices

• Organize internal and client meetings both on-site and off-site, including room reservations, catering coordination, guest registration, and meeting materials

• Perform general administrative duties such as time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support

• Maintain strict confidentiality when handling sensitive client and business information

• Act as an integral member of the assistant team by staying informed of priorities and anticipating support needs

• Ensure compliance with internal policies and regulatory requirements, obtaining necessary approvals when required

Required Skills & Qualifications

• Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred

• Exceptional judgment and discretion when handling confidential and sensitive information

• Strong interpersonal skills with the ability to collaborate effectively with local and global teams

• Ability to remain calm under pressure and efficiently manage multiple competing priorities

• Excellent written and verbal communication skills with a consistently professional demeanor

• Outstanding organizational skills and extreme attention to detail

• Self-starter with strong anticipation skills and the ability to learn quickly

• Proactive problem-solver with strong follow-up and independent thinking abilities

• Demonstrated integrity, professionalism, and diplomacy

• Proficiency in MS Word, Excel, PowerPoint, Outlook, and Zoom

• Experience with expense management platforms such as SAP Concur

• Positive, supportive team player with a service-oriented mindset