Job Description

Job Title: Administrative Assistant
Location: , Dallas, TX   ***On-Site Required***
Work Type: W2 Contingent
Duration: 6+ Months contract with the chance of extending or converting 
Pay Rate: $29/hour

Role Overview

Major Financial Institution is seeking an experienced Administrative Assistant to provide high-level administrative support within a shared, team-oriented environment supporting AWM Leadership. The ideal candidate is highly organized, detail-oriented, and comfortable operating in a fast-paced, confidential, and client-facing setting. Coverage needs may vary based on business priorities and location requirements.

Key Responsibilities

• Provide comprehensive administrative support across multiple teams, offering flexible coverage as business needs evolve
• Coordinate domestic and international travel arrangements; process high volumes of expense reports and invoices accurately and in compliance with firm policies
• Manage complex calendars across multiple time zones, prioritizing and coordinating meetings, calls, and video conferences
• Arrange internal and external meetings, including conference room bookings, catering coordination, guest registration, and material preparation
• Perform general administrative tasks including time entry, invoice submissions, copying, scanning, filing, mailing, and ad hoc projects
• Serve as a point of contact for incoming calls; interact professionally with senior leaders, clients, and stakeholders
• Handle highly confidential and sensitive information with discretion and sound judgment
• Act as an integral member of the administrative support team, maintaining awareness of shifting priorities
• Adhere to all Compliance requirements and obtain necessary approvals

Required Skills & Qualifications

• Demonstrated ability to exercise sound judgment and discretion when handling confidential information
• Strong interpersonal and communication skills; professional written and verbal presence
• Ability to remain calm under pressure while managing multiple priorities in a high-volume environment
• Exceptional organizational skills and attention to detail
• Proactive, self-motivated problem solver with strong follow-through
• Comfortable supporting executives and teams remotely across different locations
• High degree of integrity, professionalism, and diplomacy
• Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom
• Experience with expense management platforms such as SAP Concur preferred
• Team-oriented mindset with a positive, flexible attitude