Job Description

STRATEGIC STAFFING SOLUTIONS HAS AN OPENING!

Job Title: Administrative Assistant
Location: New York, NY (100% onsite) 
Duration: 12+ Months
Rate: 40/HR (Max rate) 
Schedule: Monday - Friday 8-5

Job Summary & Responsibilities:

• Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
• Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
• Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
• Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
• Arrange internal and client meetings on and off Company campus   working with conference services to book conference rooms and catering, register guests, ensure materials organized
• Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested

Skills & Qualifications Required:

• Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
• Familiar with expense platforms such as SAP Concur
• Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
• Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.