Contract

Private Admin Support

Posted on 06 December 24 by Nicklaus Gleason

  • New York,NY
  • $ - $
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Job Description

Private Admin Support  

Location: New York, NY 
Contract: 12 Months 
How to Apply: send resume and contact information to Nick Gleason, Sourcing Specialist, at ngleason@strategicstaff.com

Job description: 
  • Flexibility to support varying teams and cover where necessary
  • Provide administrative support in a team oriented environment
  • Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
  • Manage a high volume of incoming phone calls; take detailed and accurate messages
  • Arrange travel; organize and provide travel logistics support
  • Process expenses and invoices in a timely manner
  • Arrange internal and client meetings on and off the GS campus - book conference rooms and catering, register guests, ensure materials organized
  • Adhere to Compliance regulations and gain the relevant approvals
  • Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
  • Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested

Required Qualifications:
  • Experience as an Administrative Assistant in a financial services or corporate environment
  • Solid organizational skills ability to multi-task and prioritize effectively and follow up on open items
  • Strong attention to detail
  • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
  • Ability to communicate clearly, concisely and confidently
  • Proactivity ability to take initiative, follow up where necessary without prompting and seek clarification when needed
  • Good judgment, independent thinker and resourceful
  • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
  • Proficient in MS Outlook, Word, Excel, Power Point, Zoom
  • Concur experience preferred
  • Highest degree of integrity, professionalism, diplomacy and discretion required



“Beware of scams. S3 never asks for money during its onboarding process.”

Job Information

Rate / Salary

$ - $

Sector

Finance

Category

Not Specified

Skills / Experience

AM Real Estate

Benefits

Not Specified

Our Reference

JOB-239433

Job Location