Job Description

New Files & Conflicts Coordinator

A full-time New Files & Conflicts Coordinator is sought for our Boston, Massachusetts office. The New Files & Conflicts Coordinator is responsible for setting up all new matters and clients for the Firm and will provide support to the Conflicts Coordinator to process conflict checks.

Reports to: Mainstream and Electronic Billing Manager

Responsibilities:

• Responsible for setting up all new matters and clients utilizing Firm software.
• Assign file numbers to all new matters and entering all new matter information.
• Verify all new matter information with existing matters and clients.
• Enter names of parties involved with each new matter in the system.
• Check for special billing rates, instructions or other client requirements that may affect the billing system.
• Distribute month-end reports to various Firm partners.
• Serve as backup to the Conflicts Coordinator.
• Send new file data forms to Executive Director for approval.
• Update matter information as information is received, i.e., address changes, new contact names, etc.
• Set up timekeepers in the system.

Required Skills / Abilities:

• Strong interpersonal skills
• Clear communication and the ability to collaborate with others
• Team player
• Detail-oriented
• Problem solver

Education and Experience:

• HS diploma or its equivalent
• Strong organizational skills
• Keyboard/typing proficiency
• Data entry experience

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Salary: $65K - $75K (salary commensurate with experience).

To Apply: Please submit your resume and salary requirements to Lauren Steffen, Talent Acquisition Specialist, at: careers@[email address was removed].

Located in Boston’s “Innovation District” on the Fort Point Channel, our office is conveniently located near South Station, Downtown Boston, and the Seaport District. We are excited about our continued growth and look forward to partnering with you on your own journey.

About Us:

We are an AV-rated law firm with ten offices throughout the Northeast and are expanding our offices. Members of our team enjoy opportunity for advancement, excellent benefits, competitive salary, and a collegial and collaborative work environment. We offer a comprehensive benefits package for our full-time employees.

Working Here Provides:

• Generous paid time off.
• Comprehensive Benefits package, including Health, Dental, Medical, and Vision.
• Opportunity for growth and advancement.
• Corporate discounts.
• FSA and HSA Plan option(s) to help offset taxes for employees and dependents.
• 401K Plan/Employer profit sharing.
• Group Life and Long-term Disability Insurance.
• Self-insured Short-term Disability benefits.
• Employee Assistance Program.

Our policy is to ensure an equal employment opportunity, without discrimination or harassment on the basis of age, citizenship, color, disability, gender, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other classification, as protected by federal, state, or local law. Equal employment opportunity extends to all personnel practices.