Job Description

ProspectBlue seeks an Administrative Assistant for their client, a family office-type organization in the Richmond area. This individual will play a key role in supporting day-to-day operations, working closely with leadership, and serving as a central point of coordination across internal teams and external partners.

This is a highly visible position within a small, collaborative environment, offering the opportunity to take ownership of a wide range of administrative, operational, and real estate-related responsibilities.

Key Responsibilities

• Provide comprehensive administrative support to leadership, including calendar management, meeting coordination, travel arrangements, and expense reporting
• Draft, format, and proofread correspondence, reports, and presentations with a high level of accuracy
• Support administrative needs related to real estate holdings, including tracking leases, property records, insurance documentation, and key dates
• Coordinate with external partners such as attorneys, accountants, property managers, and other vendors to manage workflows and timelines
• Assist with invoice processing, expense tracking, and coordination with accounting on vendor payments
• Maintain organized filing systems across entities, properties, and key documentation
• Support special projects and ad hoc initiatives across the team
• Identify opportunities to improve processes while maintaining a high level of discretion and confidentiality

Qualifications

• 5+ years of administrative experience in a professional office environment
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities independently and adapt to shifting needs
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and reliability
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)

Preferred Experience

• Experience supporting leadership in a small, fast-paced environment
• Exposure to real estate, property management, or working with external vendors
• Experience coordinating with legal, accounting, or other professional service providers