Job Description

ProspectBlue has partnered with a Real Estate firm in Richmond, VA and is seeking an Executive Assistant. The ideal candidate will serve as the Owners primary organizational and administrative partner and be willing to obtain their Real Estate License within 6 months of employment. This is a full time in office position.
Excellent compensation and benefits!

Primary Responsibilities

Executive Support & Time Management

• Manage complex calendars across multiple business entities
• Coordinate meetings, travel, events, and PR engagements
• Prioritize incoming requests and protect the Owners time
• Prepare daily briefings and ensure the Owners are prepared for meetings

Communication Management

• Serve as first point of contact for internal and external communication
• Draft emails, correspondence, and follow-ups on behalf of the Owners
• Track action items and ensure timely responses
• Coordinate communication between staff, partners, clients, and vendors

Business Coordination

• Assist with scheduling and logistics across affiliated businesses
• Track deadlines, deliverables, and commitments
• Support meeting preparation (agendas, notes, follow-up tracking)
• Maintain organization of documents, contracts, and files

Personal Assistant Responsibilities

• Manage personal scheduling integrated with professional commitments
• Coordinate personal events, reservations, and relational logistics as needed
• Handle confidential matters with discretion
• Assist with special events and personal/business-related scheduling when
appropriate

Project & Task Execution

• Execute assigned projects from the Owners
• Follow up with team members to ensure completion of delegated tasks
• Help maintain organizational systems and workflows

Qualifications

• 2–5+ years supporting senior executives or business owners
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High discretion and confidentiality
• Ability to anticipate needs and operate proactively
• Comfortable working in a fast-paced entrepreneurial environment

Core Competencies

• Organization and prioritization
• Attention to detail
• Communication coordination
• Anticipation and problem prevention
• Professional discretion
• Reliability and responsiveness
• QuickBooks
• Social Media

Success Metrics

• Owner schedules run efficiently with minimal friction
• Reduced administrative burden on the Owners
• Improved responsiveness and follow-through
• Seamless coordination across business and personal commitments
• Owners able to focus primarily on relationships, leadership, and revenue