Job Description

Forbes Group Property Management is seeking an experienced to join a fast-paced, high-performing property management team. This role is perfect for a professional with 2–4 years of experience in maintenance or project coordination within property management or construction who can work independently and as part of a team, exercise sound judgment, and take ownership of outcomes. You’re tech-forward, highly organized, detail-driven, and consistently deliver concierge-level service while managing multiple priorities and time-sensitive issues.

This is not your average 9–5. You’ll start your day in the office reviewing and coordinating work orders, communicating with vendors, residents, and property managers, then spend time in the field inspecting projects, verifying quality, and keeping work on track. You are accountable for execution—from vendor coordination through completion—across multiple residential and commercial properties. This role requires flexibility and on-call availability for emergencies. A clean background and clean driving record are required, and a company vehicle is provided for day-to-day business needs.

We Know You

You exercise sound judgment and approach challenges with professionalism and integrity. You are skilled at navigating difficult conversations and communicating clearly to keep all parties informed. Colleagues recognize your ability to adapt quickly, take ownership, and follow through. You enjoy supporting a team of property managers and take pride in ensuring both office coordination and on-site operations run smoothly across multiple properties.

About Forbes Group Property Management

With over 30 years of property management experience in Silicon Valley, Forbes Group Property Management provides expert oversight for residential and commercial investment properties. Our licensed leadership team and commitment to going above and beyond every day have earned long-standing trust with property owners throughout the region, serving over 500 doors.

What You’ll Do

• Review overnight emergency and new maintenance work orders each morning
• Coordinate, schedule, and prioritize maintenance requests across multiple residential and commercial properties
• Dispatch and manage third-party vendors, maintaining strong relationships to ensure responsiveness, quality, and prioritization when needed
• Communicate with residents, property owners, vendors, and internal teams regarding work order status and project updates
• Track work orders, follow up on repairs, and ensure quality and completion standards are met
• Conduct on-site inspections for complex or high-value projects (e.g., kitchen or bathroom renovations)
• Visit properties for annual inspections, unit turns, and quality checks to verify work is completed to standard
• Maintain accurate documentation and real-time updates in maintenance and property management systems
• Assist with improving maintenance workflows, vendor coordination processes, and administrative efficiencies

How to Qualify

• 2–4 years of experience as a Maintenance Coordinator, Administrative Project Coordinator, or similar role
• Prior experience in property management or construction is required
• Strong knowledge of maintenance terminology, vendor coordination, work order systems, and scheduling processes
• High comfort level using technology and software systems daily
• Proficiency in AppFolio, PropertyWare, Yardi, or similar property management platforms
• Proficiency in Microsoft Office
• Clean background and clean driving record required

Work Environment & Physical Requirements

• Clean background and driving record (role includes both in-office and on-site visits)
• Company vehicle provided for work-related appointments and inspections
• Ability to sit or stand for extended periods
• Comfortable walking in apartment communities and commercial properties to inspect or verify completed work
• Ability to occasionally lift up to 50 lbs

The Details

Salary: $70,000 - $80,000 in addition to bonus incentives 

Benefits: Paid vacation, holidays, sick leave, medical benefits, and 401k

Hours: Full-time, M-F (9-5) with flexibility in the evenings and weekends for emergencies is required. On-call service available; emergency calls will be forwarded as needed

Location: San Jose, CA. You live within a 40-minute commute of 3190 S Bascom Ave, San Jose, CA 95124. You have daily access to a personal vehicle to commute to work. A company car will be provided for work-related appointments and inspections. You have a driver’s license, and you carry insurance. 

Candidates who reach out to us directly may be removed from consideration. We appreciate your enthusiasm, but please no calls or emails! Please apply directly. If you seem like a good fit for the job, you’ll hear from our recruiters about the next steps!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.