Job Description

• Bookkeeping and Financial Management: Daily QuickBooks bookkeeping, accounts payable, accounts receivable, and payroll processing. Clean, current, and decision-ready at all times.
• Operations and Logistics: Plans change and timelines shift. You stay calm, adjust fast, and keep momentum going without missing a beat.
• Project Management: Contract to completion — billing, staging logistics, and final walkthroughs. Nothing rolls out until it is 100% accurate.
• Office Administration and Communications: The connective tissue between clients, vendors, and the team. Every workflow is optimized, and every email that leaves your desk is polished and professional.
• Onboarding and Team Support: You get new hires up to speed and keep the people side of the business running without drama. You know right from wrong, you speak up when something is off, and you follow through. Good judgment and discretion matter here. 

• 3 or more years of operations or office management experience in a small business or professional services environment — bookkeeping, logistics, contracts, office administration, and team leadership
• Strong QuickBooks experience — daily bookkeeping and financial follow-through are non-negotiable
• A process-driven mindset — you close loops, catch errors before they happen, and create order out of complexity
• Experience with project management software such as Notion, StageForce, or Connecteam
• Clear, professional written and verbal communication skills — polished, concise, and error-free every time

Your Future Employer 

We’re a tight-knit team that relies on each other completely. We work hard, respect one another, and keep things moving without chaos. When you nail your part, everyone else can do their best work—designers can dream bigger, crews can execute confidently, and our high-end spaces shine.

If you’re driven, resourceful, and thrive in a fast-paced, ever-changing environment, this is the perfect opportunity to be the backbone of a high-performing creative studio.

The Details 

Salary: $70k-$80k commensurate with experience

Benefits: Sick Pay, Vacation, and a contribution to employer-offered medical benefits   

Hours: 8 am–5 pm, full-time, 40+ hours, with occasional evening flexibility

Location: Alhambra, CA (in-office). Candidates must live within 40 minutes, have daily access to a personal vehicle, a valid driver’s license, and insurance

Please DO NOT contact the client directly. Candidates who reach out to the client directly will be rerouted to us for screening.

This is a full-time, direct-hire placement with our client. If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit www.proreastaffing.com.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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