Real Estate Assistant

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Job Description

Join a top-producing real estate team as Director of Operations, partnering with Olga Golovko, ranked in the top 1.5% nationwide and #1 Keller Williams agent across Northern California and Hawaii. This is an operational leadership role where you'll run the business side—managing systems, listings, transactions, and team coordination—so Olga can focus on what she does best: building relationships and growing the business.

What You’ll Do

Provide executive-level support: manage calendar, communications, priorities, and strategic follow-ups
Oversee transactions from contract to close, ensuring compliance and smooth execution
Manage client experience and CRM to deliver exceptional service throughout the transaction lifecycle
Coordinate with the marketing coordinator and the field assistant to keep operations seamless
Optimize systems and processes to improve efficiency across the business
Handle budgets, vendor relationships, and ROI tracking
Support listing preparation, buyer transactions, and marketing initiatives

How to Qualify

2+ years supporting a residential real estate agent or team in an operational role
Active California real estate license (required)
Strong organizational skills with attention to detail and the ability to prioritize effectively
Strong problem-solver with sound judgment—you assess situations, determine next steps, and present solutions
Proficiency with CRMs, MLS systems, DocuSign, CAR Forms, Odoo, Google Suite, Canva
Collaborative approach with a positive, professional demeanor

Your Future Employer

Olga Golovko leads a high-achieving, collaborative team based in Campbell, CA. We pride ourselves on delivering white glove service, making data-driven decisions, and creating a culture where people love to work, clients become lifelong fans, and goals turn into reality.

This is your chance to be part of something bigger—a team that values accountability, positivity, and growth. Here, you’ll be supported, challenged, and inspired to reach new levels of success while making a lasting impact for clients and in your own career.

Salary: $120,000 - $150,000 in addition to bonus opportunities

Benefits: Paid vacation, holidays, and sick leave. Contribution toward medical benefits,
and 401(k) with employer contribution

Hours: HYBRID SCHEDULE - Full-time, 40+ hrs, M-F (9-6) with some flexibility from time to time in the evenings and occasional rare weekends for emergencies.

Location: Campbell, CA. You live within a 40-minute commute of Campbell, CA. You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver’s license and you carry insurance.

How to apply:

This is a direct placement opportunity with our client. Candidates who reach out to the client directly may be removed from consideration.

Pro REA Staffing looks forward to connecting with you! We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about the next steps!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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Job Information

Rate / Salary

$120000 - $150000 per Year

Sector

Property and Housing