Job Description

Do you enjoy driving projects forward, keeping systems on track, and making sure everyone is set up for success? Do you bring 2+ years of experience supporting top-producing real estate agents, an active CA real estate license, and thrive in fast-paced, dynamic environments? Join Robert Colello, a top-producing agent who built a thriving book of business almost entirely through referrals, a testament to his dedication and proven results. In this role, you’ll provide concierge-level service to clients, support the team with warmth and professionalism, and take pride in keeping operations running smoothly. If you’re energized by meaningful work, enjoy problem-solving on the fly, and like seeing the tangible impact of your efforts, this is the role for you.

The Opportunity

You’ll be the right hand and gatekeeper to Robert Colello, keeping operations seamless and helping the business thrive. In this role, you’ll manage complex schedules and communications, draft contracts, oversee listings and transactions, coordinate pre-listing activities, and deliver concierge-level service that delights clients.

You’ll also take ownership of projects from start to finish—delegating, training, and managing others when needed—while always keeping Robert focused on the highest-value activities. With your proactive communication style, you ask clarifying questions, set expectations, and follow through with precision. You’re the one who ensures systems run smoothly, projects stay on track, and clients and colleagues feel supported, even when unexpected surprises arise.

About Robert Colello

Robert has built a thriving business by putting people first—delivering results with integrity, expertise, and a client-focused approach. With decades of experience, he built a thriving book of business almost entirely through referrals, a testament to his dedication and proven results. His team, which also includes two dedicated showing specialists, combines deep market knowledge with a seamless sales platform to provide top-tier service. If you’re looking for a role where you’re valued, trusted, and supported—while being surrounded by professionals who share strong principles—you’ll feel right at home here.

What You’ll Do

Administrative Leadership: Manage calendars, emails, tasks, and client care with clarity and accountability. Keep SOPs updated and refine systems for efficiency.

Listing Management: Act as project manager from contract to market—oversee vendors, staging, photography, MLS uploads, marketing coordination, and showing schedules.

Transaction Support: Partner with the transaction coordinator to ensure a smooth escrow, manage repair requests, and keep clients updated.

Database Management: Own the CRM and ensure consistent follow-up on referrals and leads.

Team Oversight: Delegate, train, and support vendors or staff as needed, ensuring high standards and smooth operations.

Event Coordination: Lead client events and twilight open houses (occasional evening/weekend work required).

About You

By nature, you are proactive, warm, and collaborative, thriving on bringing structure to fast-moving environments while staying flexible enough to pivot as priorities shift. In the past, people have complimented your warm energy, professionalism, and ability to make others feel supported and valued. You take ownership of your responsibilities and feel accomplished by navigating challenges, keeping operations moving, and helping clients and colleagues feel supported, even when unexpected surprises arise. You approach your work with a client- and team-focused mindset, always thinking ahead to how you can make things easier for others, and you offer ideas with clarity and an open, collaborative mindset. You view challenges as opportunities to learn something new and increase your skillset, approaching each with positivity, critical thinking, and problem-solving skills that make you a trusted and enjoyable teammate.

The Details

Salary: $75,000 – $90,000 DOE, plus bonus opportunity

Schedule: Full-time, M–F, 8 am–6 pm (occasional evenings/weekends for events)

Benefits: Paid vacation, sick days, holidays, and a 401(k) with employer match

Location: Locally remote, San Diego, CA. Daily access to a personal vehicle with valid driver’s license and insurance is required.

How to Apply:

This is a direct placement opportunity with our client. Candidates who reach out to the client directly may be removed from consideration.

Pro REA Staffing looks forward to connecting with you! We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about the next steps!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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