Job Description

Love the idea of working in luxury real estate but are not a fan of selling real estate or being stuck behind a desk all day?

This isn’t your typical desk job—you’ll get to work with multimillion-dollar properties, preparing them for the market and ensuring they look their best, all while managing a variety of tasks that keep each day fresh and dynamic.

If you have at least two years of experience supporting a real estate agent or team, have a background in leasing or property management, and hold an active California real estate license, this could be the perfect fit. 

Your Future Employer 

Our client, Jill Fusari, is a top 1% luxury real estate agent in Alamo, CA, as recognized by Real Trends. With decades of expertise, Jill is known for delivering exceptional client experiences, expertly managing the complexities so her clients can focus on what truly matters. She’s looking for a reliable and detail-oriented assistant to help manage both the day-to-day operations and the moving parts of high-end transactions.

Does This Sound Like You

You're the go-to person for keeping things organized and running smoothly. Proactive and detail-oriented, you anticipate needs, manage projects, and ensure nothing falls through the cracks. You're comfortable working with clients, vendors, and your team, always bringing a professional and friendly approach.

People rely on you to stay on top of the details, communicate clearly, and step in wherever needed—whether it’s coordinating logistics or making sure a listing looks its best. 

Applicants seeking this opportunity as a stepping stone into sales - this isn’t the job for you. This is a long-term operational role where you’ll play a key part in the success of a high-performing real estate team.

A Day in the Life

This role is a mix of administrative project management and hands-on fieldwork. About 20% of your time will be spent outside the office, checking on listings, coordinating with vendors, and making sure properties are market-ready. The rest of your time will be focused on keeping things organized behind the scenes—managing schedules, overseeing marketing deadlines, handling client communication, and keeping transactions on track.

You’ll also help with:

• Preparing listings, broker tours, and open houses
• Coordinating property renovations and inspections
• Managing calendars, inboxes, and CRM updates
• Organizing client gifts and events
• Ensuring every listing show ready and looking it’s best 

In short, you’re the steady hand behind the scenes—keeping the business moving, the clients happy, and Jill focused on what she does best.

How To Qualify  

• Experience: 2+ years supporting real estate professionals in a similar capacity with longevity in your roles; we are also open to those who have worked in property management or leasing with administrative responsibilities
• License: An active real CA estate license is required.
• Skills: You are tech-savvy and proficient in MLS, CRM tools, excel, Google Workspace, and project management software.
• Attributes: Extreme attention to detail, outstanding communication, and the ability to thrive under pressure.

The Details

• Salary: $75,000- $ 85,000 with an opportunity for a bonus 

• Hours: Full-time, salaried position with 9-5 Monday - Friday hours with occasional needs on the weekends. 

• Benefits: Paid time off, sick time, holidays, reimbursement for mileage 

• Location: Alamo, CA - In Office - You live within a 40-minute commute of Alamo, CA, and you MUST have daily access to a personal vehicle that you can drive for work, a valid driver’s license, and carry insurance.

How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about the next steps! 

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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