Job Description

Are you a detail-oriented real estate admin who excels at keeping everything organized and running smoothly? We’re looking for a Licensed Real Estate Executive Assistant with 2+ years of experience to support a top-producing agent in Stuart, FL. In this role, you'll proactively manage day-to-day tasks, ensuring seamless operations - all while maintaining a warm, client-focused approach.

This flexible hybrid opportunity is ideal for a polished professional who loves staying one step ahead of their boss and taking full ownership of their work. If you want to make a real impact while growing in your career, this is the perfect role for you!

You'll thrive in this role if you:

• Excel at working independently and taking initiative
• Love staying one step ahead and anticipating needs before they arise
• Maintain grace under pressure in fast-paced situations
• Take pride in your exceptional organizational abilities
• Enjoy having ownership over your responsibilities and take a proactive approach
• Have a natural talent for prioritizing competing demands
• Find satisfaction in creating order, systems, or modifying systems 
• Appreciate a small office environment where you can make a big impact

On any given day, you might find yourself:

• Delivering top-tier, concierge-level service to our clients, that the team is known for

• Drafting and managing our team's listings with meticulous attention to detail

• Coordinating incoming offers and preparing counter-offers

• Collaborating closely with our transaction coordinator

• Acting as the point person for various third parties and vendors

• Briefing your lead agent on upcoming meetings and providing necessary materials

In addition to real estate-specific tasks, you'll take on key Executive Assistant duties:

• Managing your lead agent's email inbox and calendar

• Ensuring your lead agent is fully prepared for all appointments

• Handling correspondence and scheduling on behalf of your lead agent

Your Future Employer

This close-knit team offers decades of industry expertise, deep community ties, and a strong commitment to giving back. They prioritize both personal and professional growth, built on a foundation of honesty, integrity, and open communication. This is a stable, long-term opportunity to be part of a team that truly values and invests in its people.

Qualifications

• 2+ years of experience supporting a real estate agent, loan officer, or solopreneur in a similar capacity within a fast-paced environment.

• FL Real Estate License Strongly Preferred.  Or willingness to obtain a Florida real estate license within six months (for team support, not for selling real estate).

• Proficiency with Outlook, Google Suite, MLS, DocuSign, CRM platforms, and project management tools.

The Details

• Salary: $50,000 - $65,000, with potential for bonuses
• Benefits: Paid vacation and holidays
• Hours: Full-time, Monday - Friday, with flexibility as needed evenings and weekends
• Location: Stuart, FL 34996

How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you’ll hear from our recruiters about the next steps! 

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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