Job Description

We’re seeking a driven and exceptional Real Estate Executive Assistant —an Empire Builder ready to bring order, strategy, and efficiency to a fast-paced, small, top-producing luxury real estate team on the Westside of Los Angeles. If you’re excited by the opportunity to take ownership of your role, thrive in fast-paced environments, and tackle unexpected challenges with confidence, this position is for you. 

Your Future Employer

We are a small, top-producing luxury real estate team representing some of the most exclusive clients and properties on the Westside of Los Angeles. As a close-knit group of A-players, we attract like-minded individuals who are highly focused, driven, and know how to balance hard work with enjoying the journey. We always go the extra mile to get the job done—rolling up our sleeves when needed and doing so with elegance and precision. We take great pride in delivering an unforgettable buying and selling experience for our affluent clients. Now, we’re looking for a trusted administrative partner to keep everything running smoothly and help us scale the business to new heights.

We Know You  

You thrive in fast-paced environments, remaining calm under pressure and pivoting quickly as priorities shift. With extensive expertise in CA real estate contracts, due diligence, marketing, and transaction management, you bring precision to every detail.

As a trusted partner to top-producing agents, you excel at managing emails, calendars, and workflows while continuously refining systems to keep the team organized and on track. Your discretion and professionalism complement your ability to navigate diverse personalities and communicate with our affluent clients.

Strategic and proactive, you transform big-picture goals into actionable steps, driving success with your organizational skills and keen attention to detail. Dedicated and dependable, you deliver exceptional service and unwavering support in all you do. A natural problem-solver, you’re always ready to step in and troubleshoot with a colleague when needed.

What You’ll Do

This role’s scope might justify a high-impact title—perhaps Director of Operations, and the team is prepared to offer a Director-level title.

Executive Administrative Support: You’ll have your hands in every part of the business, providing comprehensive executive support, managing high-level communications, coordinating complex schedules, ensuring exceptional client care, clearing away distractions, and keeping your lead agent focused on their goals. 

Strategic Operational Support: Working with the Lead Agent and Visionary, you’ll drive strategic initiatives, optimize operations, and track performance metrics to ensure alignment and results. You’ll lead meetings, refine workflows, enhance systems, and expand the contact database to maximize lead generation and follow-up, combining strategic focus with hands-on execution to boost team productivity.

Listing and Buyer Support: You’ll manage all aspects of seller and buyer transactions, from preparing the team for listing appointments to overseeing pre-listing tasks, launching listings, and ensuring flawless execution. You’ll coordinate with the transaction coordinator, vendors, and marketing efforts while managing showings, broker opens, and open houses. For buyers, you’ll facilitate onboarding, coordinate searches, and maintain communication throughout the transaction process until closing.

Marketing Leadership: You’ll spearhead the team’s marketing initiatives, collaborating on campaigns, creating collateral, and managing the online presence and client events to foster strong relationships and fuel business growth. With a solid understanding of marketing, you’re also adept at directing marketing professionals to ensure the concepts are brought to vision.  

Performance Metrics: Tracking is your superpower. You’ll monitor and report on critical metrics daily, weekly, monthly, and quarterly—such as cost per referral, appointment, and client—to ensure the team remains focused on its goals.

To Qualify

• Experience: 3+ years supporting high-performing real estate professionals in a similar capacity with extensive experience with real estate contracts and building/implementing systems. 
• Education/License: An active real CA estate license is required.
• Skills: Proficiency in MLS, CRM tools, transaction management platforms, project management software, marketing platforms, and Google Workspace.
• Attributes: Extreme attention to detail, outstanding communication, and the ability to thrive under pressure.

The Details:

• Location: Beverly Hills 90212. Candidates must live within a 40-minute commute and have reliable transportation.
• Schedule: Full-time, Monday–Friday, 9 a.m. – 6 p.m., with some evening and occasional weekend flexibility.
• Salary: $120,000-$150,000 with an opportunity to achieve a bonus (successful candidates can achieve up to $200k in total compensation)
• Benefits: Vacation Time, Health Insurance, 401k

How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about the next steps! 

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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