Job Description

EVA LIN WOW Coordinator - Part Time

The WOW Coordinator is a key member of the WOW Department, dedicated to surprising and delighting our clients, VIP Club members, and team. This role operates under the guidance of the Director of Client Relations and the Managing Partner, and is focused on creating memorable, personalized experiences that reflect our belief that clients should be treated like family, not as commission checks.

We are seeking a warm, friendly, and outgoing individual who thrives on bringing joy to others. In this client-facing position, you will have the unique responsibility of finding creative ways to make each interaction special—whether it's preparing a thoughtful gift for a client’s personal milestone, hosting community events, or delivering wine to neighbors during an open house. With a spirit of kindness and attention to detail, you will play a vital role in making sure everyone who interacts with our company feels valued and appreciated.

The schedule for this position is flexible. You could work 4 hours per day, 5 days per week, or 5 hours per day, 4 days per week. Some weekend work is required, usually one weekend per month.

Job Responsibilities:

• Track and maintain inventory (e.g., gifts, branded assets, supplies)
• Prepare gifts and source new gift ideas 
• Pick up and deliver gifts in the Pasadena and surrounding areas
• Help prep and assist at WOW events 1 or 2 Saturdays per quarter (e.g., Family Park Day, Bike Build, Pumpkin Patch, etc.)
• Help execute on WOW Department projects and initiatives
• Photograph all gifts that go out and upload to Google and/or Monday.com
• Help prepare and assemble marketing materials
• Manage calendar to ensure gifts go out on time
• Keep database updated 
• Offer general admin support to the office when needed

Job Requirements:

• Valid driver’s license + car
• 21+ (to deliver and pick up alcohol)
• Ability to work on weekends / flexible schedule
• Ability to work 20 hours per week
• Personable and friendly communicator as this role is client-facing
• Excellent attention to detail and strong organizational skills

Location: Pasadena, CA

Hours: 20 hours per week

Salary: $25/hr