Job Description

Accounts Payable Assistant

Medical - Dental - Vision - 401K w/Match - Paid Holidays - Paid Time Off

Join our team as an Accounts Payable Assistant, where you'll play a pivotal role in facilitating the financial operations. Reporting directly to the Accounts Payable Manager, you'll ensure seamless processing of invoices and maintain accurate records of financial transactions.

Job Responsibilities:

• Collaborate with project managers and authorized purchasers to secure invoice approvals promptly.
• Manage document intake, scanning, verification, and storage with meticulous attention to detail.
• Review and edit documents to ensure accuracy and compliance with established standards.
• Organize and maintain filing systems, ensuring easy retrieval of documents for internal and external stakeholders.
• Regulate the flow of documents in and out of the department, optimizing efficiency.
• Update and maintain vendor files on an annual basis.
• Investigate and reconcile any discrepancies in vendor accounts and monthly statements.
• Perform any additional duties as assigned to support the smooth functioning AP department.

Education:

• High school diploma required. Relevant experience may be considered in lieu of a degree.

Job Requirements/Special Skills:

• Proficiency in Microsoft Office suite, particularly Excel and Word.
• Exceptional verbal and written communication skills.
• Strong organizational and time management abilities.
• Familiarity with basic accounting principles, procedures, and standards.
• Keen eye for detail and accuracy in tasks.
• Excellent interpersonal skills, with the ability to collaborate effectively in a team environment.