Job Description

Construction Administrator / Project Coordinator

We are in search of a dynamic and experienced Construction Administrator to join our team. The ideal candidate will bring a wealth of construction administration, accounting, and compliance experience, along with proficiency in office administration processes for construction projects from project initiation to closeout.

What You Will Be Doing 

• Oversee various aspects of construction administration, including purchase orders, invoice entry, and subcontractor and supplier pay applications.
• Manage tier vendor payment lien waivers and releases to ensure compliance.
• Handle subcontractor and supplier management tasks, including W-9, Certificates of Insurance (COIs), and AIA document preparation and submission.
• Ensure the accuracy and completeness of certified payrolls.
• Demonstrate fluency in the Microsoft Office suite.

The Ideal Candidate

• Minimum of 3 years in the construction industry.
• Proven experience with purchase orders, invoice entry, and subcontractor and supplier pay applications.
• Familiarity with managing tier vendor payment lien waivers and releases.
• Proficient in subcontractor and supplier management, including W-9 and COI processes.
• Experience in AIA document preparation and submission.
• Knowledge of certified payroll procedures.
• Fluency in the Microsoft Office suite.

Other Essential Functions

• Experience with Viewpoint or Timberline software is highly desirable.
• Positive attitude and the ability to thrive in a team environment, supporting multiple Project Managers and administration simultaneously.
• Adaptable and flexible, capable of handling work that requires frequent shifts in direction.
• Achievement-oriented, eager to take on challenges and learn from experiences.
• Innovative, comfortable working in unconventional ways or on tasks that demand creativity.
• High stress tolerance, able to thrive in a high-pressure environment.
• Office hours: Monday through Friday, 8 am to 5 pm.
• This position does not offer remote work opportunities.