Housing Coordinator

Overview

The Housing Coordinator supports corporate operations and local site teams (leadership and field) by managing housing, travel, and per diem logistics. This role maintains a current inventory of housing options, coordinates accommodations through local providers and General Contractors (GCs), and ensures seamless transitions as project and staffing needs change. The Housing Coordinator also oversees team travel arrangements and tracks per diem compliance to support efficient, cost-effective project execution.

Position Details

• Pay: Hourly, based on experience and skill level
• Type: Contract, with possible extension or hire
• Location: HQ office, Plano, TX
• Schedule: Mon-Fri, 8:00am-5:00pm (on call after hours and/or weekends as needed)

Key Responsibilities

Housing Coordination

• Maintain an accurate, up-to-date list of available housing options in each project area, including GC-provided resources and independently sourced options
• Maintain organized records of housing assignments, travel bookings, and per diem tracking
• Source, evaluate, and coordinate housing accommodations, including apartments, houses, extended-stay lodging, RV sites, and work camps
• Partner with project managers, field leadership, and GCs to align housing plans with project schedules and workforce needs
• Coordinate move-ins, move-outs, extensions, and housing changes as crews mobilize or demobilize
• Serve as the primary point of contact for housing-related issues for field teams
• Ensure housing solutions meet company standards, budget guidelines, and safety requirements

Travel Coordination

• Coordinate all travel needs for low-voltage construction teams, including flights, rental vehicles, and ground transportation
• Communicate itineraries, lodging details, and changes clearly to field personnel and corporate stakeholders
• Adjust travel plans to accommodate project delays, schedule changes, or emergency needs

Per Diem & Expense Management

• Track, verify, and document per diem eligibility and daily rates for field employees
• Ensure per diem records align with company policy, project requirements, and payroll standards
• Coordinate with payroll, accounting, and project management teams to resolve discrepancies

Required Qualifications

• Strong organizational and multitasking skills with attention to detail
• Ability to work effectively with both corporate teams and field personnel
• Basic proficiency with Excel spreadsheets, tracking tools, and basic project management systems
• Strong problem-solving skills and ability to respond quickly to changing field conditions

Preferred Qualifications

• Experience in housing coordination, travel logistics, construction administration, or workforce support
• Workforce or temporary housing coordination experience
• Corporate travel experience
• Travel booking and per diem administration for field teams
• Experience working with large field teams (200+)
• Familiarity with project-based or low-voltage construction environments
• Experience with systems such as Happay, Concur, and/or ServiceNow

Work Environment

Office-based role in a corporate trailer onsite, supporting multiple team members.

I removed the company name and cut the “About Us” section (the company overview, “By All Means” mindset, culture statement, and growth/benefits copy), since it was all company-specific marketing. I also fixed a typo (“as as Happay”).

A few things to check:

• The original lists the location as “HQ Office - Plano, TX” but the last Preferred Experience bullet says “corporate trailer onsite.” Those conflict, so I put the trailer note under Work Environment as written. You may want to confirm which is correct before sending this out.
• Plano is still listed as the location, and since it’s labeled as HQ, it could identify the client. I can generalize it if you’d like.
• The “low-voltage construction teams” reference is left in, and I can soften it if you think it narrows down the client.