Beaker Project Manager
Posted on 09 February 26 by Megan Melcher
- Remote, Remote
- $ - $
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Job Description
Description: An Epic Beaker project manager oversees the planning, implementation, and optimization of the Epic Beaker laboratory information system across a health system, coordinating IT, lab, and clinical stakeholders while managing scope, timelines, and risks. The role blends classic project management (charter, schedule, budget, risks) with Beaker- and lab-specific workflow, compliance, and integration expertise.Responsibilities/skills:
- Lead end‑to‑end Epic Beaker implementations (CP and/or AP) including planning, build coordination, testing, cutover, go‑live, and stabilization across one or multiple sites.
- Develop and maintain project charter, detailed project plans, schedules, status reports, change requests, and resource plans within the PMO framework.
- Manage scope, budget, timeline, issues, and risks; drive mitigation plans and escalate appropriately to executive sponsors when needed.
Stakeholder leadership - Serve as primary point of contact between lab leadership, clinical stakeholders, IT teams, Epic analysts, and external vendors/consultants.
- Plan and facilitate governance and working sessions (steering committees, design, build, testing, and cutover meetings), ensuring decisions, dependencies, and actions are documented and tracked.
- Maintain strong customer service orientation, managing expectations and communicating progress, risks, and outcomes to technical and non‑technical audiences.
- Coordinate Beaker CP/AP (unclear about AP) build, orders/results configuration, and interfaces with ancillary systems (e.g., instruments, billing, EMR modules, Data Innovations, SoftLab, other LIS).
- Oversee data migration from legacy LIS, end‑to‑end testing (unit, integrated, UAT), and validation of laboratory workflows and regulatory requirements (CLIA, CAP, HIPAA, Joint Commission).
- Ensure workflow integration with broader Epic ecosystem and interoperability standards such as HL7 and FHIR where applicable.
- Develop and execute change management strategies, including communication plans, readiness assessments, and go‑live support structures.
- Coordinate training with Epic trainers, super users, and lab leaders; ensure end‑user issues and enhancement requests are captured and prioritized post‑go‑live.
- Drive post‑implementation optimization initiatives, leveraging lessons learned from prior Beaker projects to improve performance and user satisfaction.
- 3–7+ years of healthcare IT project management, with direct Epic implementation experience and at least one to two full‑cycle Epic or Beaker projects.
- Bachelor’s in healthcare, IT, business, or related field; Epic certification and PMP or similar PM credential strongly preferred.
- Strong understanding of lab operations and Beaker workflows, plus proficiency with PM tools such as Microsoft Project, Smartsheet, or Jira, and excellent communication and leadership skills.