Job Description

One Tech Engineering is searching for an Office Assistant for a position located in Brea, California. The Office Assistant is responsible for providing administrative support to the office to ensure continuity of daily office functions and operations.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a High School Diploma/GED and applicable office/clerical experience.

Local candidates preferred or open to relocation. This is not a remote position.

• Support the Global Practice, business line leaders and office staff with a variety of administrative and operational tasks on a daily basis.
• Support Project Managers with proposal development and project specific tasks including issuing Purchase Orders, maintaining project schedules, tracking budgets and financial information.
• Responsible for maintaining office reception area, greeting guests, and referring callers to appropriate parties.
• Plan, coordinate and facilitate on-site and off-site meetings for the office. This may include client meetings, trainings, stakeholder meetings, office management meetings, etc.
• Coordinate and manage office events and activities.  
• Oversee catering and conference room management for events; event set up and tear down.
• Assist office leadership team with calendar management, conference calls, related conference room set up, expense reports, and meeting coordination as requested.
• Coordinate travel arrangements and prepare travel itineraries.
• Prepare messaging and correspondence including emails, meeting agendas and meeting minutes.
• Responsible for gathering, compiling, verifying, proofreading, and analyzing information to prepare documents such as memos, letters, reports and power point presentations.
• Assemble and analyze information involving business plans and financial reports in PowerBI and Excel.
• Maintain seating and organizational charts in Visio.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.  
• Process office accounts payable invoices.
• Coordinate and maintain overall office appearance including the kitchenette, furniture, equipment, and supply inventory.
• Administer office access security (badging and keys).
• Support management and human resources with new hires and separations.
• Manage office correspondence, letters, packages, etc.
• Coordinate with building management on office maintenance.
• Performs other duties as assigned.
• Complies with all policies and standards.

• High School Diploma/GED is required. 
  
• Applicable office/clerical experience preferred.
• Advanced knowledge in Microsoft Word, Excel, and PowerPoint is required. 
  
• Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills. 
  
• Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks. 
  
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders). 
  
• Ability to exercise discretion and confidentiality. 
  
• Excellent organizational, prioritization, and time management skills.