Job Description

One Tech Engineering is searching for a Department Assistant for a position located in Gladwin, Michigan. The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. 

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a minimum of three years’ experience in an administrative or coordinator function, preferably in a construction environment.

Local candidates preferred or open to relocation. This is not a remote position.

• Coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.
  
• Track employee onboarding through the background check process to the orientation on site.
  
• Assist Project Coordinators/Superintendents with any needs they may have as well as assist Safety Managers with document control.
  
• Assist with time entry for field craft payroll weekly.
  
• Assist with verifying time entered into jobsite badging system and advise on corrections as needed.
  
• Assist with submitting and obtaining craft correction paychecks. 
  
• Assist with data entry into jobsites IRA tracking log. 
  
• Assist with adding apprentice information in Baker Tilly database
  
• Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll. 
  
• Assist with general document control processes. 
  
• Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper. 
  
• Assist with managing the office supplies and order as needed. 
  
• Assist with miscellaneous event and training set up. 

• High School Diploma or GED equivalent.
  
• Minimum of three years’ experience in an administrative or coordinator function, preferably in a construction environment.
  
• Possess exceptional organizational, communication (written and oral) and prioritization skills.
  
• Knowledge of Microsoft Access, Excel, and Word.
  
• Experience with Oracle preferred.