Job Description

One Tech Engineering is searching for an Office Assistant for a position located in Chattanooga, Tennessee. The Office Assistant will support engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a High School Diploma/GED and 5 years of previous office/clerical experience.

Local candidates preferred or open to relocation. This is not a remote position.

Office Assistant Responsibilities:

• General administrative support for company projects.
• Organize and maintain project files, filing system and project communications.
• Provide data entry for projects.
• Track the status of projects and produce monthly progress reports.
• Maintain a tracking system for projects.
• Update record copies, engineering project documentation and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Schedule and set up client interviews, presentations and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clerical needs on projects.
• Maintain data entry of project contact list and project execution plans.
• Performs other duties as assigned.
• Complies with all policies and standards.

• High School Diploma/GED and 5 years of office/clerical experience.  
• Proficient in Microsoft Word, Excel, Access and PowerPoint.
• Strong verbal and written communication skills.
• Power BI experience is a plus but not required.