Job Description

One Tech Engineering is searching for an Office Assistant for a position located in Bloomington, Minnesota. The Office Assistant will provide administrative support to the office location to ensure continuity of daily office functions and operations.

The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have a High school diploma or equivalent and at least a year of applicable office/administrative experience.

Local candidates preferred or open to relocation. This is not a remote position.

Office Assistant Responsibilities:

• Provide administrative support for document delivery, including formatting, scanning, printing, binding, notarizing, and mailing.
• Maintain safety and cleanliness of office reception area, kitchen, conference rooms, other shared spaces, furniture, and equipment.
• Order office, kitchen, and bathroom supplies and monitor inventory based on needs.
• Welcome all employees, clients, and visitors in a professional and friendly manner.
• Direct incoming calls to the proper party within the organization.
• Plan, coordinate, and facilitate on-site and off-site meetings, including catering, rentals, room configurations and attendance.
• Assist office leadership with calendar management, conference call scheduling, related conference room setup, expense reports, and meeting coordination as requested.
• Prepare messaging and correspondence, including meeting agendas and meeting minutes as directed by management.
• Receive and sign for office mail and packages and contact the employee-owner for pickup.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
• Process office accounts payable invoices.
• Administer office access security (badging and keys).
• Coordinate with building management to address and resolve any office maintenance issues.
• Troubleshoot tech issues with printers and plotters and submit support tickets for repair or replacement.
• Complete all other duties as assigned. (i.e., putting up holiday decorations).

• High school diploma or equivalent.
• Minimum of one year of applicable office/administrative experience preferred.
• Advanced knowledge in Microsoft Word, Excel, and PowerPoint is required.
• Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills.
• Excellent organizational skills, attention to detail, prioritization and time management skills.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e., clients, vendors, business partners, community leaders).
• Ability to exercise discretion and confidentiality.