Job Description

One Tech Engineering is searching for an Office Assistant for a position located in Newton, Massachusetts. The Office Assistant will support the Office Manager in a variety of administrative and operational tasks on a daily basis.
  
The candidate must be a US Citizen or a green card holder, the position is not eligible for sponsorship. The candidate should have an Associate's Degree in Business Administration or a related field, or 5 years of relevant experience.

Local candidates preferred or open to relocation. This is not a remote position.

Office Assistant Responsibilities:

• Assists in coordinating with building management all building maintenance activities.
• Maintain and update filing, inventory, mailing database systems.
• Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties.
• Provide general clerical support to office activities and provide support services to staff with any project related deadlines.
• Scan, copy and bind reports, specifications, and other requests.
• Prepare power point presentations and monthly reports.
• Prepare agendas and plan for meetings.
• Prepare conference rooms for clients and meetings.
• Track and log trip tickets for company fleet and rental vehicles.
• Handle purchase order requests.
• Upload, create and maintain projects using Document Locator.
• Prepare/set up audio and video conferencing.
• Enter/update data and format within tables.
• Burn reports to CD or DVD and create labels.
• Maintain office supplies inventory.
• Maintain paper supply at copiers.
• Create and maintain project filing.
• Assist with project set-ups and archive closed projects.
• Distribute mail.
• Coordination of office events and activities.

Requirements of the Office Assistant:

• An Associate's Degree in Business Administration or a related field, or 5 years of relevant experience.
• Effective verbal and written communication skills. 
• Proficient in Microsoft Office.