Job Description

The Supply Chain Contract Administrator position is responsible for ensuring that all contractor-related contractual terms are processed in a timely and accurate manner and in accordance with company standards, guidelines and procedures. This position is responsible for creating, reviewing, processing, analyzing, and tracking contractor agreements; including providing initial agreement mark-ups and/or comments on the acceptability of non-standard language requested by the contracting parties.  The Contract Administrator is responsible for reviewing purchasing, service, construction, and consulting agreements, identifying risk and legal issues, managing the contract review process by overseeing legal, insurance, safety, and drug & alcohol compliance approvals. 

Other responsibilities include, but are not limited to:

• Drafting contract amendments and/or contractual correspondence and coordinating contracts, amendments, exhibits, and correspondence for specific types of agreements and ensuring all documentation is properly handled, routed, and filed; both hard copy and electronically;
• Ensuring agreements have been properly authorized and that all terms and conditions are accurately captured in company systems;
• Ensuring compliance with Sarbanes Oxley standards as applies to necessary documentation and tracking of contract preparation, processing, execution and reporting;
• Acting as contact for external customers to handle routine agreements issues and questions, responding to requests from internal customers, and ensuring all appropriate actions are taken and/or communicated to the appropriate personnel in a timely manner;
• Interacting and partnering effectively with audit and accounting departments;
• Participating in special projects and completing ad-hoc reporting as directed;
• Exercising initiative and knowledge of agreements and transaction impacts of specific language, clauses and requirements

Required Qualifications:

• Proficient with Microsoft Office Suite, with emphasis on Word and Excel, including (a) Explicit proficiency in Track Changes functionality of Word, (b) more complicated mail merge function of Word, (c) and more advanced function of Excel.
• Understanding and knowledge of contract terms, administrative procedures, concepts, terminology and standards.
• Experience proofreading, auditing, and correcting documents and ensuring accuracy of final documents.
• High School diploma or GED.
• Minimum of 5 years’ experience as a contract administrator or legal assistant creating, understanding, and editing written service agreements, construction agreements, procurement agreements or other pertinent agreements.

Qualifications:

• Proficient with Microsoft Office Suite, with emphasis on Word and Excel is required, including:
• Explicit proficiency in Track Changes functionality of Word
• More complicated mail merge function of Word
• More advanced function of Excel
• Minimum of 5 years’ experience as a contract administrator or legal assistant creating, understanding, and editing written service agreements, construction agreements, procurement agreements or other pertinent agreements is required.
• Experience proofreading, auditing, and correcting documents and ensuring accuracy of final documents is required.
• Understanding and knowledge of contract terms, administrative procedures, concepts, terminology and standards is required.
• Experience preparing and administering contracts in the oil and gas related industry is preferred.
• A Bachelor's degree in a related field or equivalent combination of education and experience in a business-related field is preferred.
• At minimum, must have a High School diploma or GED required.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with multiple levels of company and departmental personnel.
• Excellent analytical and problem-solving skills.
• Strong organization skills, prioritize importance of contracts and attention to detail.
• Ability to work well in a team environment.
• Self-motivated, ability to work independently with minimum supervision and handle multiple tasks simultaneously.
• Flexible with changing priorities.
• Effective interpersonal communication skills including the ability to interface effectively with internal and external levels of personnel.