Job Description

The role: Executive Assistant
Location: New York City, NY | Hybrid
Compensation: $120,000 - $145,000 base salary DOE + benefits

A mission-driven AI technology company is looking for a professional, reliable, and highly capable Executive Assistant to join their New York City team. This is an exciting opportunity to work alongside smart, passionate people who are building technology with a meaningful purpose and a genuinely positive mission behind it.

They’re looking for someone who is organized, direct, and dependable, with the confidence to take ownership and keep things moving. The role is primarily focused on executive support, with some light office management responsibilities mixed in. The right person will enjoy being the person others can count on and will take pride in creating structure in a fast-moving environment.

About the Role:

The Executive Assistant will provide high-level day-to-day support while helping ensure the New York office operates smoothly. The majority of the role will be traditional EA work, including calendar management, scheduling, travel coordination, expenses, and meeting logistics, with some involvement in office operations as needed.

This is a great fit for someone who communicates clearly, anticipates needs, and knows how to stay one step ahead without needing a lot of direction.

Key Responsibilities:

• Manage complex calendars, scheduling, meetings, and shifting priorities
• Coordinate domestic and international travel, including itineraries and logistics
• Handle expense reports and other day-to-day administrative needs
• Prepare for meetings and ensure executives have the information and materials they need
• Serve as a reliable point person and communicate professionally with internal and external stakeholders
• Help with occasional office management needs, including supplies, vendors, deliveries, and general office organization
• Assist with team meetings, events, and office logistics as needed
• Anticipate needs, proactively solve problems, and help keep priorities on track
• Handle sensitive and confidential information with excellent judgment and discretion
• Jump in wherever needed and help create a thoughtful, organized, and positive working environment

Ideal Candidate:

• Previous Executive Assistant experience, ideally within tech, AI, a startup, or another fast-paced environment
• Extremely reliable and someone who follows through
• Professional, professional, and comfortable interacting with senior-level executives
• Direct and confident communicator who isn't afraid to speak up or ask the right questions
• Highly organized with strong attention to detail
• Proactive and able to anticipate what needs to happen next
• Comfortable balancing traditional EA responsibilities with some office-related tasks
• Flexible and calm when priorities change
• Low ego, team-oriented, and genuinely happy to help
• Excited by technology and motivated by working for a company with a meaningful mission and positive impact

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.

For Internal Use: #LI-BO1 #LI-Hybrid